Plant Facilities Coordinator (PRN)

Shriners Children's•Pasadena, CA

9d•Onsite

About The Position

Shriners Children’s is seeking a Plant Facilities Coordinator (PRN) to join their team in Pasadena. This role is responsible for maintaining records for the hospital's preventive maintenance program, performing clerical duties, and supporting the Safety and Security and Environmental Services departments. The Plant Facilities Coordinator will also provide relief for Switchboard Operator/Receptionist duties. The position works under the direct supervision of the Manager of Plant Facilities.

Requirements

Keeping records for the hospital's preventive maintenance program of equipment and machines
Performing other clerical duties such as, but not limited to typing, filing and contacting vendors for cost comparisons.
Recording and transcribing minutes for the Plant Facilities, Safety, and other committees.
Performing clerical tasks for the Safety and Security department, Environmental Services department and relief of Switchboard Operator / Receptionist duties for the hospital.
Noting recommended servicing dates, reviewing warranties, filing of contracts and contacting vendors for servicing as directed.
Maintains the department Materials Safety Data Sheet handbook and recording and updating of OSHA files.
Two (2) years clerical experience preferred.
Minimum 45 wpm desirable.
Computer experience preferred and switchboard experience helpful.
Excellent writing and verbal communication skills.

Nice To Haves

High School Diploma/GED

Responsibilities

Assure accurate documentation and filing for Inspection purposes
Maintains all Preventative and Corrective Maintenance requisitions in the ITMS system
Maintain Security staff policies and procedures
Performs as Clerk of the Works for ongoing projects – and maintains project management documentation through to completion
Coordinates and manages incoming and outgoing communications both verbally and written.
Ensures the Director is up to date on all department activities
Performs daily tasks independently and prioritizes work effectively to meet the needs of the department
Calling vendors promptly and preparing requisitions accurately, at all times and following up on pending orders.
Attaching proper supporting documents to the invoice, 100% of time and forwarding to Supply Chain within two (2) days of receipt.
Reporting any discrepancies immediately, at all times.

Benefits

Medical coverage on their first day
403(b) and Roth 403(b) Retirement Saving Plan with matching contributions of up to 6% after one year of service
Paid time off
Life insurance
Short term and long-term disability
Flexible Spending Account (FSA) plans
Health Savings Account (HSA) if a High Deductible Health Plan (HDHP) is elected
Tuition reimbursement
Home & auto insurance
Hospitalization insurance
Critical illness insurance
Pet insurance