Plant Administrator and HR Coordinator

Corning•Kennebunk, ME

46d

About The Position

Corning is one of the world's leading innovators in glass, ceramic, and materials science. From the depths of the ocean to the farthest reaches of space, our technologies push the boundaries of what's possible. As a leading developer, manufacturer, and global supplier of scientific laboratory products for 100 years, Corning's Life Sciences segment collaborates with researchers seeking new approaches to increase efficiencies, reduce costs and compress timelines in the drug discovery process. Using unique expertise in the fields of materials science, surface science, optics, biochemistry and biology, the segment provides innovative solutions that improve productivity and enable breakthrough discoveries. This position is responsible for providing administrative coordination and support to the Kennebunk, Maine Plant which includes Plant Manager, as well as operations and functional departments, and the HR department. Front facing role that serves as the initial contact to provide welcoming, helpful assistance to employees, visitors, and customers both in person and on the phone.

Requirements

Associate's Degree with 2+ years of relevant work experience
Must have strong attention to detail.
Requires ability to troubleshoot and problem solve using available resources.
Able to handle sensitive information in a confidential manner.
Ability to quickly prioritize and re-prioritize work streams.
Able to initiate and manage multiple tasks and projects as necessary.
Ability to work across all levels of the organization.
Strong analytical/report creating skills (e.g. the ability to query, run reports, sort data and analyze results)
Demonstrated process development for repeatable results and sustained improvement.
Proficient in Microsoft Office suite (Outlook, Word, Excel, PowerPoint)
Must have strong customer service skills and carry themselves with a high level of professionalism.
Must be proactive and self-motivated, but also comfortable to work as part of the team.

Responsibilities

Fulfill the role as the plant's Trusted Agent and Data Steward, comprising of the generation and oversight of employee personnel records and transactions.
Ensure adherence to administrative processes, practices, and operations so that a consistent standard of support is delivered.
Assist with data entry, filing, and other clerical tasks to maintain an organized workflow and access to information.
Main point of contact for in-coming communication.
Executive Support for Plant Staff.
Facilitates visits and provides helpful and welcoming assistance to Visitors and Customers.
Acts as an information source on organization policies and procedures.
Coordinates events and activities, including plant reviews, engineering reviews, audits, annual service luncheon etc. Includes booking conference rooms or venues, managing schedules and agendas, coordinating catering, room arrangements, and overall event logistics.
Coordinate monthly communication meetings: communicate and follow up with presenters, prepare slides and presentation, send meeting invites.
Plan and organize meetings and plant events, including, booking conference rooms or venues, managing schedules and agendas, coordinating catering, room set-up, and overall logistics.
Employee Recognition: Employee gifts, memorial donations, baby gifts, coordinate retirement picture and cake, plant wide luncheons etc.
Assists in establishing office policies and procedures and coordinates special projects and department activities
Provide project coordination for annual budget process, client presentations, plant review.
Implements standard procedures and proposes modifications to improve workflow.
Builds rapport through value-added interactions with managers, supervisors, and employees.

Benefits

As part of our commitment to your financial well-being, we provide a 100% company-paid pension benefit that grows throughout your career. We also offer a 401(k) savings plan with company matching contributions.
Our health and well-being benefits include medical, dental, vision, paid parental leave, family building support, fitness, company-paid life insurance, disability, and disease management programs.
Company-wide bonuses and long-term incentives, align with key business results and ensure you are rewarded when the company performs well - when Corning wins, we all win.
Getting paid for our work is important but feeling appreciated and recognized for those contributions motivates us much more. That's why Corning offers a peer-to-peer recognition program to celebrate success by recognizing colleagues who demonstrate above-and-beyond behaviors.

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