Plant Administration Assistant

Heritage - Crystal Clean LLC•Plant City, FL

14h•Onsite

About The Position

The Plant Administration Assistant is required to create, maintain, and organize operational and sales activity records for the WWTF plant location. The Plant Administrative Assistant will be responsible for assisting both the Plant Operations Manager and the Plant Sales manager regarding the processing of paperwork in a timely and accurate manner. The Plant Admin will also be responsible for answering the Company’s phone line, fielding customer questions, and routing/distributing calls accordingly.

Requirements

Strong communication skills, attention to details, and strong initiative to complete tasks
Ability to interact with sales branch employees and other corporate departments
Ability to operate equipment such as mobile phone, scanners, computers, etc.
Proficient use of Microsoft programs. Excel, outlook, and word.
High School diploma or equivalent required

Responsibilities

Engaging in and promoting safe work behaviors in a manner that is consistent with all HCC safety guidelines
Sort and file all the daily control sheets from prior day’s work
Updates branch sales board
Completing and submitting period end inventory
Daily and weekly routing of both Operations and Sales Trucks and Drivers
Track and file all daily driver logs
Track and file all vehicle maintenance records
Create service packs with labels and manifest for Sale Service Team
Draft list of customers that have not been serviced or potential call-ins
Order office and sales supplies
Processing (data entry) of plant paperwork
Direct contact with field personnel from branch locations
Answer customer inquiries
Become knowledgeable with a variety of field concepts, practices and procedures
Meet weekly processing goals
Answers the Customer Service phone line in a professional manner (Avg. 40 calls per day)
Accurate routing and distribution of incoming customer phone calls
General office duties
Maintain cleanliness of the office
Contact manufactures to get contact names and fill out lead sheets
Creates inbound and outbound spreadsheets for waste material
Inputs waste information from drivers into the Crystal Clean computer program
Maintain accurate files of inbound/outbound paperwork
Assists Plant Sales and Operation Managers with maintaining accurate records of Plant activity
Adhere to all corporate policies and standards including, but not limited to environmental and regulatory, human resources, facility, equipment, operations and maintenance
Performs other related duties as assigned