Planning & Support Coordinator

Toyota Motor Corporation•Brossard, QC

13d•Hybrid

About The Position

This role provides process, financial, and administrative support to the External Affairs (EA), Corporate Strategy, Business Innovation, Advanced Business Development, and Regulatory Affairs departments. Key responsibilities include planning, compliance, financial administration, budget analysis, and event management. The coordinator will also liaise with internal and external stakeholders, including vendors, contractors, and Finance and Accounting.

Requirements

Post Secondary education in Business Administration or related discipline
Minimum of 2 years’ experience in a similar role
Excellent analytical skills
Excellent oral and written communication skills
Highly organized and ability to plan
Ability to multitask
Proven ability to communicate and coordinate with cross-functional groups

Nice To Haves

Previous Accounting experience is an asset
Previous Automotive industry experience is an asset
Bilingual (English/French) is an asset

Responsibilities

Strategic time management for leadership including calendar management for the General Counsel & Corporate Secretary, the Director, Corporate & External Affairs, and the National Manager, Business Innovation & Development, scheduling meetings, organizing travel, coordinating executive approval, demo vehicle ordering, and expense reports
Liaise regularly with departments, internal Associates, and stakeholders to provide necessary support
Monitor and analyze budgets to provide quarterly summary and projections (including monthly report and variance analysis, quarterly forecasting, original budget and forecast creation while flagging any risks and partnering with F&A)
Provide financial administration support by creating RQs and POs, processing invoices, tracking expenditures, reviewing contracts, creating and maintaining SOPs, and supporting team member financial administration training for EA
Increase collaboration between teams and executives by creating, presenting and implementing the annual team engagement plan for EA and Corporate Strategy
Organize the executive holiday party
Ensure Corporate Strategy team is supported by booking MC and EC meetings, creating agendas, and supporting organization of Corporate Strategy events
Support departments with miscellaneous tasks to ensure timelines are met, including monthly sales press release support, ZEV credit submission
Administration Support – maintain department storage room, TCI Connect, supply ordering, vehicle circulation, recurring team meeting scheduling, catering orders, support team members with booking travel, department card reconciliation