Planning Specialist

City of Goldsboro•Georgetown, TX

1d•$21 - $27•Onsite

About The Position

Under general direction, provides complex and confidential administrative support to the Planning Department. This position prepares department publications for public review and maintains the department website, coordinates the department budgets and purchases, and functions as a board and commissions staff liaison. Work is performed with broad latitude for the exercising of initiative and independent judgment. Applicants are required to attach a cover letter and resume. Essential duties and responsibilities may include, but are not limited to, the following: Oversees and monitors fiscal data and information for project coordination for the Planning Department. Conducts research and creates planning activity reports. Organize and maintain active records from the point of taking in applications and making the initial files, through Commission and Council action, to complete file closure, which includes acquiring required signatures on all plats and site plan, coordinating recordation of these for County, City and applicants through the Williamson County Plat Records process. Maintain log of coming & going of plats. Maintains, updates, reviews and researches, files records and databases. Maintains records, ensuring that all records are retained, stored, and destroyed in accordance with the Texas State Library Schedules and the Department/Division Records Retention Plan. Performs other duties as assigned. Planning Department Support Functions as the first line of contact for both internal and external customers on the status of planning cases. Support the filling of all Planning public information requests. Generation, management, and updating of reports tracking development trends. Provide direct administrative support to the Planning Staff, Managers, and Directors. Serves as staff liaison for various boards and commissions Receive, review for completeness, login and forward to the Development Director the Pre-Application Conference Request Form. Receive and review for completeness Master Applications used in the development process; Calculate and assess application process fees, based on predetermined fee schedule. Prepare the master case file for each application, assign case number, log in and scan for GIS mapping purposes. Distribute copies of master application case file to appropriate planners, other internal departments along with County Road and Bridge and Texas Department of Transportation for review. Prepare, copy and distribute all Planning & Zoning Commission, Zoning Board of Adjustment, Housing Board and Historic and Architectural Review Commission notifications agendas and review packets for commissioners. Create and distribute signs to be placed on the property in review. Post all information with the City Secretary, the local authorized newspaper and the city website, as required by State statutes. Record and prepare written minutes for the P&Z, ZBA, Housing and HARC. Also maintain attendance records for quarterly reports and provide staff support for all commissioners. Ensure scheduled posting of City Council agenda items from Planning. Manage the legal notification process, including newspaper notices, notification signs, and letters to surrounding property owners. Implements and monitors the planning department Customer Service Survey program Prepares meeting materials; coordinates, prepares and posts agendas according to the Open Meetings Act; prepares minutes for approval; serves as Secretary of Record, maintaining official, accurate records and minutes of meetings and actions; coordinates board actions for City Council meetings; prepares packet for actions moving to City Council; communicates between Staff and Board members; composes, drafts and edits correspondence. Oversees the recordation of all subdivision plats and is the planning department liaison for posting of fiscal surety for subdivisions.

Requirements

Associates degree from an accredited college or university with major coursework in Business Administration, Public Administration, Engineering or other related field.
Three (3) years of progressively responsible experience in an advanced administrative support planning.
Knowledge of: Business administration and advanced administrative support practices and procedures.
Knowledge of: Public relations and customer service practices and procedures.
Knowledge of: Research, analysis, interpretation, and report development of complex administrative issues, including legal, financial and survey data.
Knowledge of: City management policies and procedures.
Knowledge of: Applicable rules, regulations and policies.
Knowledge of: Related legislative and legal practices and procedures.
Skill in: Communicating effectively, both orally and in writing.
Skill in: Handling high-level administrative issues.
Skill in: Analyzing and solving work-related problems.
Skill in: Composing, reviewing, and editing technical documents, materials, and reports.
Skill in: Establishing and maintaining effective working relationships.
Skill in: Supervising and delegating work.
Skill in: Using office equipment, including computer and various software programs.
Skill in: Preparing, editing, and developing responses to politically sensitive or confidential correspondence.
Skill in: Prioritizing, tracking, and managing multiple projects, assignments and duties.
Skill in: Resolving customer complaints and concerns.
Skill in: Interpreting and explaining policies and procedures.
Skill in: Developing and recommending new methods or courses of action to solve problems.
Valid Class "C" Texas driver’s license required.
Out-of-state license holders must have a valid license and provide a three-year driving history.
Notary Public or must become a Notary Public within six months of date of hire.
Proof of education, certification(s) and experience as listed on the employment application based on the job posting requirements.
Satisfactory results from a pre-employment drug screening, criminal history background and driving record check.
Legal authorization to work in the United States without sponsorship.

Responsibilities

Oversees and monitors fiscal data and information for project coordination for the Planning Department.
Conducts research and creates planning activity reports.
Organize and maintain active records from the point of taking in applications and making the initial files, through Commission and Council action, to complete file closure, which includes acquiring required signatures on all plats and site plan, coordinating recordation of these for County, City and applicants through the Williamson County Plat Records process.
Maintain log of coming & going of plats.
Maintains, updates, reviews and researches, files records and databases.
Maintains records, ensuring that all records are retained, stored, and destroyed in accordance with the Texas State Library Schedules and the Department/Division Records Retention Plan.
Functions as a board and commissions staff liaison.
Acts as the first line of contact for both internal and external customers on the status of planning cases.
Supports the filling of all Planning public information requests.
Generates, manages, and updates reports tracking development trends.
Provides direct administrative support to the Planning Staff, Managers, and Directors.
Receives, reviews for completeness, logs and forwards to the Development Director the Pre-Application Conference Request Form.
Receives and reviews for completeness Master Applications used in the development process.
Calculates and assesses application process fees, based on predetermined fee schedule.
Prepares the master case file for each application, assigns case number, logs in and scans for GIS mapping purposes.
Distributes copies of master application case file to appropriate planners, other internal departments along with County Road and Bridge and Texas Department of Transportation for review.
Prepares, copies and distributes all Planning & Zoning Commission, Zoning Board of Adjustment, Housing Board and Historic and Architectural Review Commission notifications agendas and review packets for commissioners.
Creates and distributes signs to be placed on the property in review.
Posts all information with the City Secretary, the local authorized newspaper and the city website, as required by State statutes.
Records and prepares written minutes for the P&Z, ZBA, Housing and HARC.
Maintains attendance records for quarterly reports and provides staff support for all commissioners.
Ensures scheduled posting of City Council agenda items from Planning.
Manages the legal notification process, including newspaper notices, notification signs, and letters to surrounding property owners.
Implements and monitors the planning department Customer Service Survey program.
Prepares meeting materials; coordinates, prepares and posts agendas according to the Open Meetings Act; prepares minutes for approval; serves as Secretary of Record, maintaining official, accurate records and minutes of meetings and actions; coordinates board actions for City Council meetings; prepares packet for actions moving to City Council; communicates between Staff and Board members; composes, drafts and edits correspondence.
Oversees the recordation of all subdivision plats and is the planning department liaison for posting of fiscal surety for subdivisions.