(I) Planning Intern

SXSW • Austin, TX

10d • Onsite

About The Position

The SXSW Planning department is seeking a highly motivated individual to join our team during the 2027 spring semester. This role is ideal for students seeking hands-on experience in event planning. The Planning department is responsible for the full range of planning, logistics, and production responsibilities for specific conference, exhibition, or festival venues. What you will learn: Gain valuable hands-on experience in planning large-scale events from start to finish. Learn the fundamentals of event planning, including creating room diagrams, working with vendors, and preparing Banquet Event Orders (BEOs). Assist in managing all logistics aspects of your assigned venue, developing the ability to problem-solve and troubleshoot issues. Collaborate with various internal departments and work with a diverse range of stakeholders. Learn how to adapt, think quickly on your feet, and work as part of a team.

Requirements

• Must be enrolled in an accredited university or college and live in Texas.
• Must be a degree-seeking student, preferably enrolled in Event Management, Business, or a similar major
• Have prior experience in an event management or logistics role
• Highly organized self-starter with a drive to learn
• Superb communication skills and must feel comfortable working in a team
• Proficiency in Google Suite, Microsoft Office, and Adobe Suite
• Ability to solve problems under pressure and adapt to an ever-changing environment

Nice To Haves

• Knowledge of meeting planning procedures and hotel and venue policies preferred.

Responsibilities

• Cross-checking Banquet Event Orders (BEOs), including food and beverage, audio-visual, utilities, furniture, and signage
• Advance the logistics aspects of planning, including but not limited to creating venue diagrams and submitting signage and banner orders.
• Assist with managing back-of-house entries and implementing heightened security details.
• Prepare and manage contracts, e-mails, and essential documentation in preparation for on-site management.
• Participate in pre-event venue walk-throughs and client meetings.
• Gather all necessary information, schedules, contacts, and supplies to assume on-site management of a venue.
• Manage assigned conference programming venue, including but not limited to monitoring food & beverage orders, room flips, programming schedules, speaker needs, and client events.
• On-site administrative support, including internal and external communications, daily planning sheets, print materials, and correspondence.
• Assist in deploying last-minute needs and being available for any “all hands on deck" situations.

What This Job Offers

• Job Type: Part-time
• Career Level: Intern
• Education Level: Associate degree