PLANNING & DEVELOPMENT ADMINISTRATOR-Planning & Development

Sycuan • El Cajon, CA

19h • Onsite

About The Position

The Planning and Development Administrator provides executive support to the Director, and direction and support to consultants. This role actively conducts entry-level projects and manages project reporting systems. The Administrator prepares preliminary budgets for the department and capital projects, while continuously reviewing expenditure reports. Additionally, the Administrator prepares reports and correspondence as needed to ensure the department’s success.

Requirements

• Associate's Degree in Business Administration or equivalent experience
• 5 years executive administration experience
• Project management experience
• Budget management experience
• Report /correspondence preparation
• Ability to work in a fast-paced environment and meet deadlines
• Ability to interact and collaborate effectively with customers, vendors, and team members
• Ability to provide guidance to project management teams
• Ability to respond to changing priorities and perform multiple tasks and assignments
• Ability to research and analyze information and make sound judgments
• Ability to work independently
• Excellent organizational skills
• A high level of detail-orientation
• Excellent English written composition skills
• Proficiency in word processing and spreadsheet applications
• Ability to develop and maintain traditional and electronic filing systems
• Ability to perform simple mathematical calculations
• Ability to communicate effectively in the English language
• Ability to complete forms, documents and written reports
• Ability to maintain confidentiality
• Ability to maintain professionalism and composure
• Ability to appear for work on time
• Ability to understand and follow verbal directives and written directions
• Ability to accept constructive criticism

Nice To Haves

• Construction experience
• Supervisory experience
• Experience managing capital projects
• Multilingual
• Proficiency in project management software

Responsibilities

• Leads and assists project management teams by reviewing project management plans and documents as assigned, directing and guiding project management teams as needed, preparing stakeholder reports and related correspondence, coordinating and assisting in the consultant and contractor procurement Process, briefing Department Director on risks and discrepancies; developing, implementing and maintaining computerized record of finished ‘as built’ work for Sycuan infrastructure and capital projects, and acting as a liaison between the Tribal Council, Planning and Development Director, Consultants, Chief Administrative Officer, and appropriate Tribal and Casino Department Directors.
• Provides managerial and administrative support to the Planning & Development Director by reviewing contracts and proposals for accuracy and completeness and executing corrections as needed. Reviewing and making corrections to incoming and outgoing correspondence and other written material; managing and monitoring the Federal Grants process and reporting requirements, organizing and maintaining department filing systems and archives, composing departmental reports, correspondence and other written material, organizing and scheduling meetings and events, creating meeting and presentation materials; developing and maintaining the annual departmental budget and financial data spreadsheets; collecting, sorting, processing, and distributing department mail, maintaining an adequate stock of department supplies, and recommending and implementing procedural changes as needed.
• Provides initial customer service by answering incoming calls, greeting visitors and team members in a friendly and courteous manner, screening and directing visitors and callers, answering general inquiries, and scheduling appointments and meetings as requested.
• Maintains a professional department image by exhibiting excellent written and verbal communication skills; maintaining a professional appearance and demeanor; providing tactful and appropriate responses to executive-level personnel and the Sycuan Tribal Council.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree