Harbor Planning Administrator

Ventura County • Oxnard, CA

1d • Onsite

About The Position

The Harbor Planning Administrator will work in a dynamic environment that requires teamwork to meet multiple deadlines. The position will perform technical planning work related to private and public projects in the Channel Islands Harbor and on County-owned beaches. The position ensures project consistency with Coastal Act and other applicable regulations through direct agency coordination and independent document preparation. The ideal candidate will bring a solid understanding of the development process along with demonstrated expertise in planning, project management, and administrative operations. They should be adept at preparing and managing confidential documentation and capable of collaborating effectively with a variety of stakeholders across both public and private sectors. A background in planning, project management, architecture, or geographic information systems is highly desirable.

Requirements

• Considerable administrative support experience coupled with considerable experience in architectural design, urban planning, and/or planning-related project management.
• Planning involving regulatory permits
• Working with a variety of customers.
• Possession of and the ability to maintain a valid California driver license.

Nice To Haves

• Prior training and/or experience in the fields of planning, architecture, or geographic information systems
• Knowledge of Principles of architectural design aesthetics
• Knowledge of Urban planning processes, including federal, state, and local laws and regulations relating to planning and land use
• Knowledge of Research and statistical methods
• Knowledge of Interagency relationships
• Knowledge of General office operations
• Knowledge of Fiscal management
• Knowledge of Public relations
• Knowledge of Project planning and coordination
• Skill in reading maps, plans, and technical reports.
• Ability to Collect, analyze and interpret data to support sound operational decision-making
• Ability to Analyze problems and formulate solutions
• Ability to Understand and prepare a variety of reports and recommendations
• Ability to Speak effectively in public
• Ability to Establish and maintain effective working relationships with the public and other agencies
• Ability to Communicate both verbally and in writing.
• Ability to Maintain confidentiality and exercise sound judgment when handling sensitive materials

Responsibilities

• Oversees and directs planning, scheduling, and tracking activities of multiple organizational functions related to architectural designs, permits from various regulatory agencies related to harbor regulations, and various administrative projects, including plan revisions, progress in required approval processes, regulatory permits, contracts, deadlines, and expiration dates, etc.
• Prepares and submits Notices of Impending Development (NOIDs) and Public Works Plan (PWP) Amendments in compliance with the Coastal Commission’s Certified Regulatory Program, including detailed written analysis, Coastal Act findings, environmental exhibits, maps, graphics, and impact assessments.
• Researches, compiles, synthesizes, analyzes, and interprets information and data to meet Harbor Department objectives, such as architectural plan revisions, compliance with regulatory requirements, and contractual agreements.
• Directs and manages end-to-end project planning, scheduling, and execution, including preparation and review of Requests for Proposals, Requests for Bids, use of project management software, and preparation of project plans.
• Prepares complex written reports, provides well-supported recommendations to management, and implements approved solutions.
• Coordinates with internal departments, external agencies, and stakeholder groups on a wide range of issues, including those that may be sensitive or politically complex.
• Independently judges the aesthetics of proposed projects, such as architectural design, landscape plans, signage proposals, and building finishes; reviews plans submitted for conformance with County adopted standards, policies, and permitting authorities.
• Coordinates with a variety of consultants, including environmental, engineering, architectural, and coastal development specialists; assembles consultant reports into a cohesive package for submittal to reviewing bodies for approval; oversees consultants' work.
• Represents the County and the Harbor Department as appropriate on various boards, committees, and commissions at the local level.
• Provides information, reports, and analysis in response to inquiries from elected officials, appointed citizen bodies, and the public, ensuring accuracy and sound professional judgment.
• Conducts field investigations of project sites to obtain direct information and data for projects.
• Performs other related duties as required.

Benefits

• Educational Incentive - An educational incentive of 2.5% for completion of an associate degree, 3.5% for completion of a bachelor's degree, OR 5% for completion of a graduate degree that is not required for the classification.
• Annual Leave Redemption - the ability to "cash in" or redeem up to 100 hours of Annual Leave per year. A candidate selected for this position will earn 208 hours per year, increasing to 288 hours after 5 years of service.
• Deferred Compensation - Eligible to participate in the County's 401(k) Shared Savings Plan and/or the Section 457 Plan. This position is eligible for up to a 3% match on your 401(k) contributions.
• Flexible Credit Allowance - This is a bi-weekly amount available to Regular employees for the purpose of purchasing medical, dental, and/or vision insurance from a group of authorized plans. Employees may also participate in the Flexible Spending Accounts, which increase their spending power by reimbursing them with pre-tax dollars for IRS-approved dependent care and health care expenses.
• Pension Plan - Participation in the County's defined benefit pension plan.
• Holidays - 12 paid days per year, including an annual floating holiday.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree