Planning Coordinator

MedPharm•Durham, NC

3d•Onsite

About The Position

The Planning Coordinator is responsible for organizing, directing, and executing planning activities and inputting and maintaining all activities in Smartsheet portal. The coordinator works closely with all Business Units, revenue departments and cross functional departments to align timelines and requirements daily. A main focus will be a close working relationship with Project Managers who are the governors of adherence to timelines whilst the planner will focus on keeping the timelines in Smartsheet up to date.

Requirements

Scientific Background, degree not essential, but desirable
Smartsheet experience preferred
Experience in planning or resourcing a plus
Good use of Microsoft Excel
Good attention to detail and accuracy
Good communications skills, both verbal and written
Ability to prioritize tasks
Logical, analytical approach to work
A critical thinker, able to set direction within the context of the larger picture and sift through minutia.
Strong interpersonal skills to work effectively with both external and internal customers.
Excellent written and oral communication skills with demonstrated effectiveness at all organizational levels.

Responsibilities

Input of new scientific timelines and resource numbers into the Smartsheet according to technical proposals and cost workbooks
Support the day-to-day operation of Smartsheet which include setting up/disabling User Accounts, changing User Access rights, logging and resolving user queries, capacity and headcount updates
Entry of current financial business data from Salesforce into Smartsheet
Administer and manage the daily resource requests and communicate a live operations schedule covering multiple concurrent projects to meet the client milestones
Perform timeline updates on all requests and ensure appropriate reasons for changes are recorded
Check and audit any project data inputted into Smartsheet and rectify any issue seen quickly or escalate to the Senior Director to investigate
Work with Project Management and internal departments to identify and resolve resource conflicts when they arise
Help maintain templates in Smartsheet
Effective communication globally to assist in ensuring all project information is entered and kept updated in the Smartsheet
Generation and provision of key management reports upon request to include assisting with the development of report templates, dashboards and key KPIs
Looking for further efficiencies utilizing the data generated within the software or utilizing any other software at our disposal