PLANNING & BUDGETING MANAGER - SES - 64003065

State of Florida • DAYTONA BEACH, FL

1d • $62,000 - $65,000 • Onsite

About The Position

This is managerial work planning and directing a consultative program to ensure coordination and efficiency among administrative, program and operational aspects of service delivery and providing liaison and consultant capabilities for the solution of operational and management problems. The employee(s) in the position(s) allocated to this class exercise(s) independent judgment in formulating or assisting in the formulation of policies and procedures which have significant impact in personnel administration and/or preparation and administration of budgets. This position provides operational and financial management including identification and analysis of complex information management needs related to both the strategic and tactical operational support of CHD Federal, State and grant funded public health programs and development. These functions require the incumbent to be highly independent, possess the ability to use independent judgment and considerable latitude for decision making and formulation/implementation of policies and procedures which have significant impact in financial administration and preparation/administration of the annual operating budget. This individual is responsible for the supervision of staff including appraisals, planning and directing their work, approving leave, having the authority for hiring, and taking disciplinary action or effectively reccomending such actions. This position oversee positions which maintain and monitor revenue intake and processes daily accounts receivable information and the of posting revenues in the State accounting system in compliance with all applicable rules and policies. This position will also supervise the OPERATIONS & MGMT CONSULTANT I – SES 64027822 position which will assist with all processes within the supervisor’s span of control. This position is responsible for the preparation and maintenance of the annual CHD operating budget. As such, works with Senior Leadership Team, Division Directors, Fund Managers and Clinic Managers to develop annual operating budget for each fiscal year. Assures detailed budget analysis for all Level 4 budget entities; conducts training on an on-going basis regarding budget development, budget preparation, budget management and provides key technical guidance for utilizing reports as management tools. Monitors OCA cash balances and initiates adjusting entries or budgetary adjustments to keep these balances within acceptable parameters. Incumbent acts as a resource for partner CHDs, as defined by intra-agency agreement(s), to provide on-going budgetary guidance and hands-on assistance. This includes budget preparation and monitoring, OCA monitoring and adjustments, Medicaid Cost-Based report, and fiscal year end reporting. Incumbent is responsible for the preparation of and submission of the annual Medicaid Cost Report for both DOH Volusia and Monroe. This position is expected to perform detailed analysis and data entry, utilizing the state format. Incumbent will ensure timely submission to Central Office. Responsible for coordinating the timely and accurate completion and submission of DOH - Volusia’s and Monroe’s Internal Control Questionnaire to the Bureau of Finance and Accounting. Responsible for assessing and facilitating resolution for any identified critical weaknesses in our internal systems identified in this review process. Responsible for coordinating the collection, consolidation, preparation, validation, and submission of DOH - Volusia’s and Monroe’s Year-End Financial Statement information to the Bureau of Finance and Accounting in a timely and accurate manner. Performs other related duties, including Emergency duty.

Requirements

• Must be willing to physically come in the office to perform the duties & responsibilities of the positions
• Must have current authorization to work in the United States without employer sponsorship
• Must have been directly responsible for creating, managing, and/or adjusting a program or departmental budget for the Department of Health
• Must be a current Florida Department of Health employee, in a Selected Exempt Service (SES), Career Service (CS), or Other Personal Services (OPS) position
• Ability to determine work priorities, assign work, and ensure proper completion of work assignments.
• Ability to establish and maintain effective working relationships with others
• Ability to learn and communicate effectively, orally and in writing, in English.

Nice To Haves

• Ability to understand and apply applicable rules, regulations, policies and procedures relating to personnel program functions.

Responsibilities

• Planning and directing a consultative program to ensure coordination and efficiency among administrative, program and operational aspects of service delivery.
• Providing liaison and consultant capabilities for the solution of operational and management problems.
• Formulating or assisting in the formulation of policies and procedures which have significant impact in personnel administration and/or preparation and administration of budgets.
• Providing operational and financial management including identification and analysis of complex information management needs related to both the strategic and tactical operational support of CHD Federal, State and grant funded public health programs and development.
• Supervising staff including appraisals, planning and directing their work, approving leave, having the authority for hiring, and taking disciplinary action or effectively recommending such actions.
• Overseeing positions that maintain and monitor revenue intake and process daily accounts receivable information and the posting of revenues in the State accounting system.
• Supervising the OPERATIONS & MGMT CONSULTANT I – SES 64027822 position.
• Preparing and maintaining the annual CHD operating budget.
• Working with Senior Leadership Team, Division Directors, Fund Managers and Clinic Managers to develop the annual operating budget.
• Assuring detailed budget analysis for all Level 4 budget entities.
• Conducting training on an ongoing basis regarding budget development, budget preparation, budget management and providing key technical guidance for utilizing reports as management tools.
• Monitoring OCA cash balances and initiating adjusting entries or budgetary adjustments.
• Acting as a resource for partner CHDs to provide ongoing budgetary guidance and hands-on assistance, including budget preparation and monitoring, OCA monitoring and adjustments, Medicaid Cost-Based report, and fiscal year-end reporting.
• Preparing and submitting the annual Medicaid Cost Report for both DOH Volusia and Monroe.
• Coordinating the timely and accurate completion and submission of DOH - Volusia’s and Monroe’s Internal Control Questionnaire to the Bureau of Finance and Accounting.
• Assessing and facilitating resolution for any identified critical weaknesses in internal systems.
• Coordinating the collection, consolidation, preparation, validation, and submission of DOH - Volusia’s and Monroe’s Year-End Financial Statement information to the Bureau of Finance and Accounting.
• Performing other related duties, including Emergency duty.

Benefits

• Annual and Sick Leave benefits
• Nine paid holidays and one Personal Holiday each year
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options
• Retirement plan options, including employer contributions
• Flexible Spending Accounts
• Tuition waivers

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: No Education Listed