Planning Bookkeeper

Tulsa County

7d • Onsite

About The Position

Under general direction, provides administrative support to the Planning Department staff and Tulsa County. This role involves a variety of clerical and bookkeeping duties to support the Highway Engineering & Development Services division and ensure smooth operation of the Planning Department.

Requirements

• Knowledge in clerical procedures and records; of spelling, punctuation, business English; of office methods and procedures; of laws, ordinances and regulations governing County financial matters; of departmental policies and procedures; of computer functions, such as Microsoft software such as Word, Excel, and Access; and of other services provided or available in the community.
• Skill in receiving visitors; in maintaining accurate records and files; in proofreading; in operating a computer, calculator, and other related office machines; in Microsoft Office.
• Ability to organize and accomplish a variety of clerical duties; to exercise initiative and independent judgement; to perceive clerical errors; to understand and follow oral and written instructions; to understand and follow departmental policies and procedures; to maintain confidential information; to exercise tact, patience, and courtesy in dealing with others; to speak clearly, distinctly and in a pleasing tone; and to cooperate and work with others.
• Knowledge of Spreadsheet and Word Processing software.
• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
• Ability to write reports and business correspondence.
• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, fractions, area, circumference, and volume.
• Ability to apply concepts of basic algebra and geometry.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, of diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations.
• Regularly required to use hands to finger, handle, or feel; reach with hands and arms; and speak or hear.
• Frequently required to sit.
• Occasionally required to stand; walk; and stoop, kneel, crouch, or crawl.
• Must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required by this position include close vision, peripheral vision, and ability to adjust focus.

Nice To Haves

• College or business courses in typing, record keeping

Responsibilities

• Receive visitors, answer phone calls, coordinate appointments and meetings, open and distribute mail, and provide general clerical support.
• Compose and prepare correspondence, reports, contracts, and other materials.
• Gather, assemble and summarize information and data for executive action as requested.
• Provide transmittals to the Board of County Commissioners for all actions requiring BOCC approval.
• Prepare and disseminate required notices according to regulations for various land use cases.
• Encumber purchase orders, receive ordered goods and services, process invoices for payment, and perform other bookkeeping duties on behalf of the Highway Engineering & Development Services division.
• Perform other pertinent administrative tasks for the department as needed.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED