Planning and Mission Coordinator

4000 ARCHDIOCESE OF SEATTLE PAYROLL SVC•Seattle, WA

1d•$31 - $32•Onsite

About The Position

The Planning & Mission Coordinator supports Archdiocesan strategic and pastoral planning efforts to improve the mission effectiveness of Catholic ministries across western Washington, including parishes, schools, and Catholic charitable ministries. The role supports the Office for Planning & Mission Effectiveness through communications, technology, relationship management, design, and data analysis support, as well as regular departmental operations. The coordinator is expected to serve the evangelizing mission of the Catholic Church and efficiently manage multiple relationships and tasks. This position works collaboratively with the Planning & Mission Effectiveness team and provides administrative, operational, project coordination, communications, event, data, and basic financial support. The position reports to the Director of Planning & Mission Effectiveness and is full-time, in-office at the Archdiocesan Chancery in Seattle. Occasional weekend event support is required.

Requirements

Willingness and ability to support the mission of the Church by extending the ministry of the Archbishop.
Ability and desire to use personal gifts and talents in service of the local Church and support collaboration between lay and ordained ministers.
Willingness to conduct interactions on behalf of the Archbishop’s communications with respect and Christian charity.
At least 2 years of experience as an administrative assistant, coordinator, or in a similar role.
Proficiency with web conferencing platforms such as Zoom and Microsoft Office tools, including Teams, SharePoint, Word, Excel, PowerPoint, and Access.
Experience with budgets and financial operations.
Experience working on cross-functional teams.
Experience proofreading and copy-editing presentations and written reports.
Excellent communication skills.
Ability to maintain high standards of confidentiality.
Ability to work professionally with varied personalities and in varied contexts.
Excellent organizational and time-management skills, with attention to detail.
Relationship- and service-oriented approach and eagerness to connect with and assist others.
Ability to work independently, consider issues, and develop reasonable solutions.
Availability to work full-time in-office at the Archdiocesan Chancery.
Availability for occasional weekend event support.

Nice To Haves

Bachelor of Arts or Science degree.
Bilingual competencies, particularly Spanish or Vietnamese.
Experience working across multiple cultures.

Responsibilities

Collaborate with the Planning & Mission Effectiveness team to support pastoral planning, strategic planning, and initiatives that improve the mission effectiveness of Archdiocesan ministries.
Provide administrative and operational support to the Director, Parish Liaisons, and other team members, including handling phone, email, and mail; preparing and proofreading documents; managing files and records; purchasing supplies; and coordinating calendars.
Coordinate projects by arranging meeting logistics, communicating with stakeholders, and tracking work through completion.
Complete assigned tasks on time while demonstrating organization and collaboration.
Draft, edit, format, and review reports, summaries, presentations, agendas, surveys, briefing documents, and internal and external communications for clarity, accuracy, and consistency.
Provide staff and administrative support to councils and committees by scheduling meetings and retreats, coordinating event logistics, recording minutes, distributing materials, and supporting meeting technology.
Support departmental trainings and virtual and in-person events by managing registrations, assisting with planning and preparation, staffing events, and handling post-event communications and documentation.
Support the Data Analyst’s established data collection management and validation processes, including data collection and entry, progress monitoring, and basic data formatting and reporting.
Support basic departmental financial processes, including invoices, mileage and check requests, vendor coordination, and recordkeeping.
Perform other duties as assigned.