Planner I/Administrative Assistant

Weston & Sampson Engineers Inc • Providence, RI

31d • $59,000 - $74,000 • Onsite

About The Position

Weston & Sampson is seeking a Planner I/Administrative Assistant for their Providence, RI office. This role involves supporting project managers and executive staff with various administrative and planning tasks. The position requires collaboration on client deliverables, contract execution, financial tracking, and general office operations. The ideal candidate will also contribute to research, prepare presentations and reports, and facilitate community meetings, playing a role in resilience, environmental, and urban planning projects.

Requirements

• Bachelors degree (Masters Preferred) in environmental policy, planning, or a related field.
• One to three years of experience in environmental policy, planning, or a related field.
• Outstanding written and verbal communication skills; ability to communicate complex information to the public.
• Problem-solving skills, a strong work ethic, and the abilities to prioritize and multi-task.
• Ability to complete multiple tasks concurrently.
• Thorough knowledge of Microsoft Office Suite software products.
• Previous administrative support experience.
• Strong written & verbal communication skills, leadership mindset and organizational skills.
• Ability to work in a collaborative team environment across multiple technical teams and regions.
• Computer proficiency including, general office applications (Microsoft Office Suite) and advanced applications (Adobe Acrobat).
• Ability to work well with others under deadline situations and respond to changes in priorities in a fast-paced environment.
• Ability to work independently, take initiative, set priorities and see projects through to completion.
• Must have a valid driver’s license and be willing to travel as required.

Nice To Haves

• Data analytics, data visualization or graphic design skills, preferred
• Any level of experience with graphic design skills are preferred.
• Knowledge of Deltek/Vantagepoint Software or other accounting platforms is a plus.

Responsibilities

• Collaborate with project managers and executive staff in the preparation of letters, reports and materials for client deliverables
• Organize, edit, and reproduce required submissions, narrative proposals, fee/scope proposals, and qualification statements
• Execution of contracts as required, this includes requesting insurances, bonds, and obtaining appropriate signatures
• Complete excel spreadsheets and tables that will assist in project monitoring
• Monitor and respond to emails and phone messages with internal staff and external clients.
• Maintain filing system as needed.
• General office operations and upkeep including but not limited to: Review contracts for the financial related terms and conditions, ensure that they are clearly and accurately represented on the Project Opening documentation. Inform Project Managers of any discrepancies,
• Communicate with Project Managers on project financial tracking and billing,
• Maintain electronic filing and archiving of project specific documents, including project opening forms, contracts, proposals and budget changes,
• Ensure that appropriate approvals are obtained in accordance with company policies,
• Perform additional assignments, as directed by the Administrative Manager and Supervisors
• Report problems to the Administrative Manager or direct supervisor as necessary
• Assist on multi-disciplinary teams on projects.
• Conduct research to support resilience, environmental, and urban planning projects.
• Prepare presentations, reports, memoranda, and other high-quality communication materials.
• Prepare both analytical and planning-level studies.
• Prepare presentations for and facilitate community meetings.
• Perform other related duties as required.

Benefits

• Meaningful work: Contribute to projects that protect and enhance the natural and built environments
• Ownership mindset: As an employee-owner, your work directly contributes to our shared success
• Growth opportunities: Build your career through mentorship, diverse projects, and clear advancement pathways
• Flexible workplace: Work in a way that supports your life and not the other way around
• Strong culture: Join a team that values collaboration, inclusion, and recognition

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level