Physician Recruitment Coordinator

MemorialCare•Fountain Valley, CA

3d•Hybrid

About The Position

Under the direction of the Director of Physician Recruitment and Integration, the Physician Recruitment Coordinator supports the recruitment, onboarding, and integration of Physicians and Advanced Health Practitioners (i.e., Nurse Practitioners, Physician Assistants, Certified Nurse Midwives). In a professional and friendly manner, the coordinator provides quality service, assistance, and support to the Physician Recruitment team, hiring managers, candidates, and new hires through all stages of the recruitment/onboarding and integration process.

Requirements

Minimum 1+ years of Human Resources/Talent Acquisition/Recruiting experience in a para-professional support capacity.
Proficiency in Microsoft Office, including Outlook, Excel, Word, and PowerPoint required.
Excellent written and verbal communication skills.
Strong organizational and time management skills with exceptional attention to detail.
Able to effectively prioritize workload and projects.
Proficiency with PeopleSoft HCM and Applicant Tracking Systems (e.g., iCIMS) required.
High School graduate or equivalent required.

Nice To Haves

Experience with OneNote and SharePoint helpful.
An Associate's degree or Bachelor’s Degree is preferred.

Responsibilities

Administering and expediting all pre-employment and onboarding processes, which may include background checks, ATS data administration, offer letter processing, etc.
Arranging pre-screening calls and in-person interviews and logistics between candidates and recruiters, managers, and interview teams.
Managing appointment calendars and scheduling for the Physician Recruitment department.
Assisting with placement of job postings, refreshing and updating as needed.
Requesting purchase orders and payments for vendors.
Participation and coordination of recruiting events.
Assisting the recruiter with tracking candidates throughout the life cycle of the hiring process using system tools.
Generation and maintenance of reports used for new hire tracking.
Working with the Recruiting team to provide a positive candidate experience from offer acceptance to first day of hire.
Coordinating and organizing the flow of highly sensitive and confidential materials and information.
Establishing and maintaining digital and paper filing systems to track and archive communications; can include document and database management.
Independently coordinating a wide range of meetings, interviews, and events, including planning, material preparation, determining catering needs, facility needs, and scheduling of all participants.
Making travel arrangements.
Processing recruitment expenses, ensuring compliance with travel guidelines.
Performing other duties and work tasks necessary and required for successful and efficient achievement of the organization’s mission and strategic objectives.
Supporting other HR/Recruiting projects, as required.