Physician Onboarding Specialist

SightMD Career•Hauppauge, NY

8d•$80,000 - $85,000

About The Position

A career that changes lives. SightMD is a rapidly growing integrated ophthalmic provider group, extending the reach of exceptional eye care to patients across New York, New Jersey, Pennsylvania, Connecticut and Massachusetts. With over 127 eye care providers and the convenience of 60 locations, our commitment to delivering unparalleled services is at the heart of everything we do. As we embark on our mission, we are actively seeking teammates who are eager to contribute to our legacy of eye excellence, a tradition that spans more than 50 years. Position Summary: The Physician Onboarding Specialist supports the successful transition of physician hires by coordinating onboarding activities, overseeing pre-employment requirements, and ensuring readiness for start dates. This role collaborates with internal teams and external stakeholders to maintain timelines, streamline communication, and deliver a seamless onboarding experience.

Requirements

Bachelor’s degree required
3+ years of recruiting experience, preferably supporting clinical or physician hiring
Strong time management and organizational skills with the ability to manage multiple priorities
Excellent verbal and written communication skills
High level of attention to detail and follow-through
Experience with HRIS systems
Ability to work flexible hours, including evenings, to accommodate candidate availability

Responsibilities

Recruitment Support & Coordination Partner with external recruiters and agencies to support physician and clinical hiring efforts
Post job vacancies and follow up on candidate submissions
Schedule and coordinate onsite interviews and site visits
Maintain consistent communication with candidates to ensure engagement and timely progression through the hiring process
Oversee and process all recruitment-related bonuses, including but not limited to physician referral, employee referral and Stay & Thrive bonuses
Onboarding & Pre-Employment Management Initiate and manage all pre-employment and onboarding activities for new hires
Partner with internal teams to ensure completion of all pre-employment requirements, including credentialing, and coordinate with candidates to obtain required documentation within established timelines
Ensure and track the completion of all onboarding documentation and milestones prior to the start date.
Monitor onboarding progress within HRIS (UKG) and related systems, ensuring accuracy and compliance
Maintain and update new hire records, rosters, and tracking tools
Verify completion of I-9 documentation and employment eligibility requirements
Process Coordination & Stakeholder Partnership Act as a liaison between Human Resources, physician recruitment, external agencies, and operational leadership (e.g., Regional Operations Managers)
Coordinate with internal stakeholders to ensure all logistics are in place for new hires’ first day
Monitor start dates and conduct check-ins with candidates leading up to onboarding
Ensure all first-day readiness requirements are met
Provide guidance and support to candidates throughout the onboarding process, ensuring a smooth and positive transition
Maintain a high level of responsiveness and professionalism in all communications
Additional duties as required