Physical Security Project Coordinator
About The Position
The Physical Security Project Coordinator coordinates physical security projects from initial planning through implementation, commissioning, and closeout. The role maintains schedules, milestones, action items, dependencies, risks, and project documentation; coordinates site surveys, installations, testing, commissioning, and turnover; and tracks multiple projects while escalating schedule, resource, scope, or implementation risks. The coordinator works across Corporate Security, Facilities, IT, Real Estate, vendors, integrators, and site stakeholders to support office openings, renovations, system upgrades, expansions, and lifecycle replacements. The role coordinates deployment and upgrades of access control, CCTV/video surveillance, intrusion detection, visitor management, and supporting infrastructure, and assists with design reviews, drawings, specifications, installation requirements, testing, field-of-view validation, and acceptance activities. The position serves as a day-to-day coordination point for vendors and integrators, tracking schedules, deliverables, issues, scopes, quotes, change requests, and project documentation. It maintains project records and inventories, prepares status reports and leadership updates, and ensures closeout materials such as as-built drawings, configuration information, warranties, and testing documentation are collected. The role also supports audits, compliance reviews, investigations, and risk assessments.
Requirements
- Experience supporting projects in physical security, security technology, facilities, construction, IT infrastructure, or a related environment.
- Working knowledge of physical security systems such as access control and video surveillance.
- Demonstrated ability to coordinate multiple projects, vendors, schedules, and stakeholders.
- Strong organizational, documentation, communication, and follow-up skills.
- Ability to read and work with project schedules, equipment lists, scopes of work, floor plans, and technical documentation.
- Proficiency with Microsoft 365 applications, including Excel, Word, PowerPoint, Teams, and Outlook.
Nice To Haves
- Experience supporting multi-site corporate physical security environments.
- Experience working with security systems integrators and installation contractors.
- Familiarity with cloud-managed physical security technologies.
- Experience with access control, video management, visitor management, or intrusion detection platforms.
- Familiarity with construction and renovation projects involving security technology.
- Project management training or certification such as CAPM or PMP.
Responsibilities
- Coordinate physical security projects from planning through implementation, commissioning, and closeout.
- Maintain project schedules, milestones, action items, dependencies, risks, and documentation.
- Coordinate site surveys, installation activities, testing, commissioning, and project turnover.
- Track multiple projects and escalate schedule, resource, scope, or implementation risks.
- Coordinate activities across Corporate Security, Facilities, IT, Real Estate, vendors, integrators, and site stakeholders.
- Support new office openings, renovations, security system upgrades, expansions, and lifecycle replacement initiatives.
- Coordinate deployment and upgrades of access control, CCTV/video surveillance, intrusion detection, visitor management, and supporting security infrastructure.
- Assist with security system design reviews, drawings, project specifications, and implementation requirements.
- Coordinate installation requirements involving readers, controllers, cameras, network connectivity, power, cabling, and related infrastructure.
- Support field-of-view validation, system testing, commissioning, and acceptance activities.
- Coordinate vendor schedules, site access, installation activities, technical meetings, and project deliverables.
- Review project quotes, scopes of work, equipment lists, change requests, and implementation schedules for completeness.
- Track open vendor issues through resolution and support acceptance testing and collection of final project documentation.
- Maintain project trackers, equipment inventories, drawings, schedules, meeting notes, action logs, and closeout documentation.
- Maintain records of project decisions, changes, risks, and outstanding issues.
- Develop routine project status reports and leadership updates.
- Ensure as-built drawings, configuration information, warranties, testing documentation, and turnover materials are collected at project completion.
- Support documentation required for audits, compliance reviews, investigations, and risk assessments.
- Maintain documentation, inventories, standards, and operating procedures and support audits, compliance reviews, investigations, and risk assessments.
Benefits
- Country-specific benefits
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
