Physical Distribution Employee II Admin
About The Position
The Vanderlande Administrator is responsible for handling the administrative processes associated with outbound shipments. This includes preparing shipping documentation, coordinating with forwarding, tracking orders, and ensuring that all customer orders are shipped accurately and on time. This role plays a crucial part in maintaining operational efficiency and delivering excellent customer service. At Toyota Automated Logistics, you play a pivotal role in shaping the future of automated warehousing by designing and integrating innovative solutions that empower our customers to achieve a lasting competitive advantage. We turn bold ideas into practical solutions by learning quickly, adapting constantly, and delivering real impact. Your work shapes a better future, strengthening our customers, enriching our communities, and contributing to a more connected, sustainable society. As part of a global industry leader, you help build enduring customer partnerships and deliver long-term value and meaningful impact where it matters most. Our core values guide how we work and how we show up for one another every day. We make an impact by doing what’s right and staying customer focused. We innovate boldly by being curious, agile, and shaping the future of Toyota Automated Logistics. We are stronger together, inspiring collaboration across teams, functions, and geographies and honor every voice. Above all, we demonstrate respect for people by prioritizing safety, inclusion, and trust, and by valuing every voice and contribution. You are part of an open, inclusive, and respectful culture that puts people first and upholds safety in every decision we make. You are empowered to own your impact, collaborate with motivated colleagues across the globe, and turn ideas into practical, future-ready solutions for customers. We offer a flexible, modern work environment, strong learning and global career opportunities, enabling you to grow both personally and professionally. Together, we build a high performing organization where innovation, reliability, and respect go hand in hand, and where your contribution truly matters.
Requirements
- Prior experience in a shipping or warehouse administrative role, preferably in a distribution or logistics environment.
- Proficiency with WMS.
- Strong data entry and organizational skills with attention to detail.
- Effective communication and coordination skills.
- Ability to multitask and prioritize in a fast-paced, deadline-driven environment.
- High school diploma or equivalent (logistics or supply chain coursework is a plus).
Nice To Haves
- Experience with Excel
- Experience in a high-volume distribution center or e-commerce environment.
Responsibilities
- Prepare and process shipping documents including packing slips, shipping labels, bills of lading.
- Coordinate daily outbound shipments with warehouse fowarding teams and transportation carriers.
- Ensure accurate and timely entry of shipping data into Warehouse Management Systems (WMS) and SharePoint.
- Verify shipment contents and packaging accuracy prior to dispatch.
- Schedule pickups
- Track outgoing shipments and provide delivery status updates to relevant teams or customers.
- Resolve shipping discrepancies or delays with internal departments.
- Maintain accurate records of all shipping activities for audit and compliance purposes.
- Support the warehouse team with other administrative tasks as needed.
- Assist in generating reports related to shipping performance, freight costs, and on-time delivery metrics.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
Number of Employees
1-10 employees
