Photo Studio Operations Manager

Stanley 1913•Seattle, WA

2d•$110,000 - $130,000

About The Position

The Photo Studio Operations Manager drives the end-to-end execution of high-volume creative production across the studio. This role ensures that people, processes, and systems are aligned to meet production demand efficiently and at scale, while maintaining high standards for quality, consistency, and turnaround time. They oversee daily and weekly workload planning for photographers, editors, and studio resources, partnering closely with producers and creative leadership to forecast resources, optimize capacity, and balance competing priorities across both high-volume and bespoke creative work. This role ensures clarity and alignment across stakeholders by maintaining structured workflows and clear intake and tracking processes. Additionally, the Photo Studio Operations Manager owns the operational systems that enable studio output, which primarily live within the Creative Force platform. They ensure accurate setup of workflows, jobs, style guides, and product data, while maintaining strong data integrity and reliable system performance across all studio workstreams. This includes collaborating with other internal system owners (e.g., Bynder) to support stable API integrations and seamless data flow across Stanley 1913’s technology ecosystem. The ideal candidate is both analytical and highly operational, with a strong ability to design and refine workflows, manage production systems, and support a fast-paced creative environment.

Requirements

4–6 years of experience in studio operations, creative operations, or production systems within an e-commerce or creative environment
Strong systems thinker with the ability to design, improve, and scale workflows
Highly organized with exceptional attention to detail and process discipline
Experienced in capacity planning, resource management, and operational structuring
Comfortable working with project and production management systems such as Asana and Creative Force
Proficient in managing large volumes of data and using advanced Excel functions (e.g., VLOOKUP/INDEX-MATCH, Power Query, and macros) to organize, validate, and analyze information
Technical proficiency with modern workflow systems, including a working knowledge of APIs, integrations, and data flow between production tools and platforms
Curious and eager to explore emerging technologies, including AI, to improve studio workflows, streamline processes, and increase operational efficiency
Excellent communicator with experience aligning cross-functional teams around processes and priorities
Thrives in fast-paced, high-volume environments with evolving operational needs
Experience supporting vendor workflows and invoice processing with accuracy
Proactive, solutions-oriented, and motivated by continuous improvement

Responsibilities

Create and manage daily and weekly production schedules for photographers and editors, aligning resources with volume, priorities, and studio capacity
Partner with production and creative leads to ensure staffing and resources are aligned and allocated for incoming projects
Manage studio invoicing and budget
Support day-to-day studio operations by ensuring resources, equipment, and workflows are effectively allocated and functioning
Collaborate with the Sr. Art & Studio Director to establish clear standards for how work is requested, tracked, executed, and delivered
Balance competing priorities across high-volume production and bespoke projects, ensuring all deliverables meet quality and timeline expectations
Ensure clear communication of schedules, priorities, and updates across all studio stakeholders
Proactively troubleshoot and resolve issues related to missing PDP assets and sample availability in partnership with the Creative Sample Coordinator
Design, document, and maintain operational processes that support high-volume creative output
Identify friction points in how work moves through the studio and implement scalable solutions
Own configuration, structure, and optimization of the Creative Force platform, including workflows, jobs, and style guides
Ensure data integrity within Creative Force, including accurate inputs for product information
Monitor system performance to identify bottlenecks, inefficiencies, or breakdowns in workflow
Continuously improve how Creative Force and Asana are used to enable scalable studio operations
Collaborate with owners of internal systems (e.g., Bynder) to configure and maintain API integrations that enable reliable data flow between platforms
Partner with the Sr. Art & Studio Director to explore opportunities to leverage new technology, including AI, to improve operational efficiency