Philanthropy Program Associate, Temp (6 months)

Sfmoma•San Francisco, CA

1d•Hybrid

About The Position

The temporary Philanthropy Program Associate provides administrative and operational support to SFMOMA’s Philanthropy department during a staff leave, working closely with the Director of Strategic Philanthropy and Operations and the Program Manager. The role supports Trustee Giving and Board and committee activities, maintains accurate donor and Trustee records in Tessitura, and serves as a key point of contact for the department. In collaboration with museum colleagues, Trustees, donors, and external partners, the Associate helps sustain relationships with museum supporters and advance fundraising goals. This is a full-time, 35-hour-per-week temporary position for six months. It is based at SFMOMA’s San Francisco location, with at least three days working onsite per week. The position is union and subject to the Collective Bargaining Agreement.

Requirements

At least two years of administrative support experience, preferably in a Philanthropy program.
Ability to handle multiple projects with overlapping deadlines.
Excellent time management.
Strong attention to detail and excellent writing and communication skills.
Philanthropic research experience and discretion in handling sensitive and confidential matters.
Strong interpersonal skills and ability to deal effectively with Trustees, volunteers, the public, and staff.
Ability to maintain strict confidentiality regarding donor information, department operations, and financials.

Nice To Haves

Administrative support experience in a Philanthropy program.

Responsibilities

Provide administrative support for the Trustee Giving Portfolio, including invoices, gift acknowledgment letters, receipts, Tessitura plans, and maintaining accurate Trustee contact and relationship data.
Support the Director of Strategic Philanthropy and Operations and the Program Manager with calendar management, meeting coordination, and expense reports.
Support the Development Committee and Committee on Trustees by scheduling meetings, drafting agendas, gathering RSVPs, ordering catering, and taking minutes.
Provide general clerical support to the Philanthropy team, including donor ticketing for public programs, catalogue orders, and management of the Philanthropy mailbox.
Maintain Philanthropy staff resources, including organizational charts and staff lookbooks.
Liaise with the Director’s Office to support Board meetings, including staffing meetings, drafting Trustee communications, assisting with slide presentations and talking points, and coordinating pre-read materials.
Maintain donor and prospect records in Tessitura, track prospect cultivation, pull data, prepare reports, and work across departments to ensure data integrity.
Assist with prospect research, including preparing donor profiles, biographies, and lookbooks and conducting wealth research.
Coordinate the Annual Donor Listing in the Museum’s magazine as a cross-departmental initiative.
Perform other tasks and special projects as assigned.