Philanthropy Administrative Assistant

DAP Health•Palm Springs, CA

1d•$22 - $23•Hybrid

About The Position

The Philanthropy Administrative Assistant at DAP Health will play a pivotal role in supporting the DAP Health Philanthropy team, specifically the Chief Philanthropy Officer and the Director of Philanthropy, by managing administrative tasks, coordinating schedules, and ensuring efficient workflow within the department. This position is essential for providing exceptional support to Philanthropy team members and organizational stakeholders.

Requirements

Strong organizational skills with the ability to manage multiple tasks and priorities effectively
Excellent communication skills, both written and verbal, with a professional demeanor
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications
Detail-oriented with a high degree of accuracy in data entry and document management
Ability to maintain confidentiality and handle sensitive information with discretion
Strong problem-solving skills and the ability to work independently as well as part of a team
Demonstrated ability to interact professionally with diverse groups, including clinical staff, board members and external stakeholders
An associate degree or higher in business administration or a related field is preferred
Minimum of 2 years of experience in an administrative or clerical role, preferably within a healthcare or non-profit organization environment
Proven track record of supporting executive staff in a fast-paced setting
Experience with scheduling, coordinating meetings, and managing calendars for multiple stakeholders

Nice To Haves

Familiarity with non-profit organization special events
Familiarity with Customer Relationship Management (CRMs) platforms preferred

Responsibilities

Provide comprehensive administrative support to the Chief Philanthropy Officer and Director of Philanthropy Operations, including managing calendars, scheduling meetings, and performing daily administrative duties
Assist in the preparation and distribution of reports, presentations, and correspondence related to the Philanthropy team
Maintain accurate and up-to-date records and databases, ensuring confidentiality and compliance with organizational policies
Coordinate and facilitate communication between staff, board members and external partners
Assist in the planning and execution of special events and projects, including logistics and coordination
Monitor and order office supplies and equipment, ensuring the Philanthropy team has the necessary tools to perform their duties effectively
Handle inquiries and requests from administrative staff, clinical staff, and external stakeholders, by providing timely and professional responses
Collaborate with other departments to ensure seamless integration of Philanthropy Department operations within the organization