Philanthropic Specialist

UJA Federation of Greater Toronto•Toronto, ON

3d•CA$65,000 - CA$75,000•Hybrid

About The Position

The Jewish Foundation is seeking to hire a Philanthropic Specialist to provide a variety of donor management, project management and administrative support services to various members of the Jewish Foundation and its fundholders/donors.

Requirements

Completion of post-secondary school
3-5 years of experience creating systems, general project management and administrative support a must.
Passionate advocate and visible champion of UJA’s mission, values, and goals, inspiring others through action and unwavering commitment to advancing our shared purpose.
Advanced technical skills to support use of Outlook, Microsoft Office Suite
Proven experience with office productivity and communication tools (e.g., Microsoft Office Suite and Outlook)
Experience providing administrative and operational support to senior stakeholders, including project coordination, workflow management, and event support.
Excellent organizational and time management skills – ability to work independently to meet timelines and priorities.
Strong interpersonal and client relationship skills – ability to work with a diverse group of professionals, donors and volunteers.
Excellent written and verbal communication skills.
Strong analytical capability with excellent attention to detail; strategic thinker.
Enthusiasm, creativity, innovation and the ability to thrive in a fast-paced environment.

Responsibilities

For a portfolio of funds/fundholders including both individual and organizational funds, be the Primary contact for fundholder communications and coordination of transactions.
Develop relationships, understand charitable interests, ensure connection to the Jewish community, respond to queries, and assist with transactions. Interactions also include advisors and children/successor fund advisors.
Understand fund legal agreements and assist with amendments.
Manage reporting of fund information to donors.
Manage outreach to donors including emails, quarterly and annual mailings.
Support and help plan projects and events.
Attend donor related events and interact with fundholders.
Assist with projects/programs/committees within the Jewish Foundation team and follow up as needed internally and externally with appropriate stakeholders, including but not limited to fundholders, committee members, donors and volunteers.
Provide comprehensive administrative and operational support to Philanthropic Advisors across projects, Foundation events, and day-to-day workflow management, ensuring timelines are tracked, priorities are coordinated, and potential issues are identified and escalated proactively.
Understand, maintain, and suggest improvements to the Foundation’s CRM system and related business processes.
Contribute to the coordination of writing, editing and layout of reports and other report content.