Pharmacy Scheduling Coordinator

Albertsons Companies•Bellevue, WA

2d•$21 - $31•Onsite

About The Position

The Pharmacy Scheduling Coordinator is primarily responsible for ensuring pharmacist coverage for all hours of operation in each store. Additional responsibilities include supporting the division with administrative activities and securing coverage for division pharmacies when pharmacists request time off. This role involves developing positive relationships with the pharmacist team, managing staffing emergencies, and ensuring accurate payroll and expense reporting.

Requirements

Minimum education for this position is a Technical or Associate degree or equivalent work experience.
Three years of experience in a customer contact position (retail preferred).
Able to work 8 hours daily from Monday-Friday.
Proficient in MS Word, Excel, PowerPoint, Outlook and have the ability to prepare documents with a high degree of accuracy and speed.
Excellent written and verbal communication skills are essential to be effective in this position.
Organized, highly confidential, possess good follow-up skills as well as good judgment and be able to work independently, set own priorities and handle multiple tasks.
Must have the ability to negotiate, persuade and meet all required timelines.
Must have a strong sense of urgency and patience.

Nice To Haves

Previous pharmacy experience is beneficial.
Experience with out of store project/assignment.

Responsibilities

Ensure all pharmacies are staffed during operating hours while maximizing payroll expense, selecting optimal coverage for each opening.
Schedule all Float, Relief and Agency Pharmacist to fill open shifts that meets the needs of the business.
Develop positive relationships with the pharmacist team, as they will become key individuals in the successful coverage of open shifts.
Ensure both the Pharmacy District Manager and the Store director are kept apprised of solutions to staffing emergencies and the scheduling of float pharmacists. Must seek approval/support whenever extra payroll expense will be needed.
Confirms coverage for approved time off requests with pharmacists in a timely manner.
Provide HR /Payroll the information to properly charge all expenses related to floater and relief pharmacist salaries, including but not limited to employee transfers, division transfers, demotions, promotions, etc.
Administer and implement the planning process for next year’s vacation needs and maintain a pharmacist vacation calendar with approved vacations for all pharmacists.
Assist Pharmacy District Managers in resolving payroll issues., POA & PIC paperwork, floater pharmacist mileage and expense reimbursements.
Pre-screen RX tech applicants and assist in scheduling training at store level.
Assist Pharmacy Operations from time to time as requested.
Securing coverage for unplanned time off (sick pay, LOA, jury duty, etc.).
Ensuring all floater pharmacists are scheduled the number of hours per week that their salary is based on.
Communicating to associate that a PTO will not be covered.
Minimizing floater pharmacist downtime and controlling labor expense.