Pharmacy Buyer - Medical Network

Cedars-Sinai•Beverly Hills, CA

2d•$30 - $46•Onsite

About The Position

The Pharmacy Buyer at the Cedars-Sinai Medical Network in Beverly Hills, California is responsible for negotiating and procuring medications and supplies from appropriate vendors and ensuring proper storage to maintain their quality and integrity. The incumbent performs inventory management activities that ensure adequate stocks of medications, minimizing waste, purchasing contract compliance, timely processing of invoices, effective cost management, and compliance with laws and regulations.

Requirements

Negotiating and procuring medications and supplies from appropriate vendors
Ensuring proper storage to maintain quality and integrity of medications
Performing inventory management activities
Minimizing waste
Purchasing contract compliance
Timely processing of invoices
Effective cost management
Compliance with laws and regulations
Investigating vendor qualifications
Negotiating with pharmaceutical vendors
Preparing purchase orders (Peoplesoft)
Setting inventory par levels
Auditing reports for discrepancies
Providing purchasing information to staff
Reviewing invoices for accuracy
Performing weekly audits on wholesaler invoices
Providing staff education, training, and support regarding medication process
Establishing policies and procedures for inventory management, purchasing, and receiving
Analyzing contract proposals
Assisting in new account setup
Collecting data to document cost savings
Monitoring purchasing statistics
Preparing and submitting reports
Maintaining Master Injectable Fee Ticket

Responsibilities

Procures medications from wholesaler and manufacturer based on established or projected inventory needs.
Investigates vendor qualifications to assure adequate service; Negotiates with pharmaceutical vendors price, specifications, product information, availability, deliveries, services and other related matters; Investigates opportunities for lowering drug expenses; Prepare “actual purchase” reports for Director; Notifies the Executive Director/Manager of any item with significant price and/or usage increase; Tracks the amount of credit received from the expired drugs.
Provides information on addition and/or deletion of drug items to maintain formulary update in Pyxis; Inform Executive Director/Manager of any potential drug shortage items; Recommends to Executive Director/Manager product deletion due to low usage or product standardization.
Coordinates the ordering, receiving, unpacking and storing of pharmaceuticals and supplies in appropriate locations and under proper storage condition; Returns and receives credit for outdated and damaged merchandise.
Processes and arranges for final disposition of unusable medication and supply inventory from outdates, recalls, discontinuations through manufacturers, wholesalers and related parties. Manages recalls immediately upon receipt.
Verifies accuracy of medications received including quantities, pricing, drug selection and conducts follow-up when problems are identified.
Prepares purchase orders (Peoplesoft) indicating vendor, items purchased, quantities purchased, pricing and terms and conditions.
Assists in setting inventory par levels necessary to meet patient needs in regards to historical usage, clinical reviews of patient mix and disease states, and financial parameters. Audits reports for discrepancies with drug supply and distribution; Provides purchasing information to staff and appropriate parties in regards to drugs on back order status and discontinued drugs; Review invoices for accuracy and assures timely payment; Prepare invoices for Executive Director/Manager and maintain records; Performs weekly audits on wholesaler invoices to assure that the Medical Center is billed at the correct contract price.
Provides staff with education, training and support regarding medication process and the completion of the injectable medication referral form.
Establishes policies and procedures for inventory management, purchasing and receiving.
Analyzes contract proposal and provides recommendations to the Executive Director/Manager; Assist Executive Director/Manager in new account setup for various pharmacies; Collects data to document cost savings and reports results to Executive Director/Manager.
Monitors purchasing statistics (e.g. inventory turns, positive and negative inventory events); Prepares and submits reports detailing wholesaler, cost and medication history purchasing data; Maintains Master Injectable Fee Ticket by providing accurate cost per billing unit for all stocked injectables.