Pharmacy Administrative Coordinator

NaphCare•Birmingham, AL

9d•Onsite

About The Position

NaphCare is hiring a Pharmacy Administrative Coordinator. This position will be located at our Corporate Office in Birmingham, AL. This role provides essential administrative support for pharmacy leadership, operational initiatives, and strategic projects. The coordinator will be instrumental in developing, maintaining, and distributing various reports, supporting key performance indicators, and coordinating policies and procedures. Additionally, the role involves managing consultant pharmacist inspections, pharmacy licensure, and regulatory compliance efforts. Workforce administration, accounting support, and meeting coordination are also key functions. The Pharmacy Administrative Coordinator will serve as a liaison between various teams and stakeholders, supporting onboarding and credentialing processes, and undertaking special projects as assigned.

Requirements

Associate degree required; Bachelor’s degree preferred.
Minimum of three years of administrative, operational support, project coordination, healthcare administration, or related experience.
Strong organizational skills with demonstrated ability to manage multiple priorities, deadlines, and projects simultaneously.
Experience coordinating schedules, meetings, and administrative workflows.
Proficiency with Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint.
Strong written and verbal communication skills.
Experience developing reports, tracking metrics, and maintaining records.
Ability to maintain confidential and sensitive information.
Strong attention to detail and commitment to accuracy.
Ability to work independently while supporting multiple leaders and departments.

Responsibilities

Provide administrative support for pharmacy leadership, operational initiatives, and strategic projects.
Assist with the development, maintenance, and distribution of operational, financial, and client-facing reports.
Support the preparation, organization, and tracking of key performance indicators, dashboards, and pharmacy metrics.
Coordinate the development, maintenance, and periodic review of pharmacy policies, procedures, standard operating procedures (SOPs), forms, and operational documents.
Maintain document control processes to ensure current versions of policies, procedures, and operational guidance are readily available and properly archived.
Coordinate consultant pharmacist inspections, audits, and site visits across multiple states, including scheduling, tracking completion, and maintaining required documentation.
Assist with pharmacy licensure and permit management, including tracking renewal dates, preparing renewal documentation, maintaining licensing records, and supporting new license applications as directed.
Support regulatory compliance activities by maintaining records, tracking deadlines, organizing audit documentation, and assisting with inspection readiness efforts.
Assist with workforce administration activities, including monitoring PTO requests, staffing schedules, coverage requests, and related workforce planning needs.
Support pharmacy accounting and financial operations, including invoice tracking, expense reporting, budget support activities, and coordination with accounting personnel.
Coordinate meetings, maintain project trackers, prepare agendas, document action items, and monitor follow-up activities.
Assist with implementation and tracking of operational initiatives, process improvement projects, and organizational priorities.
Maintain departmental records, databases, calendars, and reporting systems.
Serve as a liaison between pharmacy leadership, consultants, accounting, operations teams, and external stakeholders as needed.
Support onboarding, credentialing, and administrative requirements for pharmacy personnel and consultants.
Perform other duties and special projects as assigned.