Personnel Specialist, Bureau of Human Resources and Labor Relations

City of New York • New York, NY

3d • $61,656 - $79,000

About The Position

The Bureau of Human Resources and Labor Relations is hiring a Principal Administrative Associate II/Personnel Specialist for its People Data Processing Unit. The position processes and audits employee personnel transactions and records, responds to inquiries and service-desk tickets, maintains workflow tracking, and coordinates special projects. The posting is open to permanent employees only.

Requirements

• The posting is open to permanent employees only.
• Meet one of the listed qualification pathways: a bachelor's degree plus two years of satisfactory, full-time, progressively responsible clerical/administrative experience, including one year in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or an associate degree or 60 college semester credits plus three years of such experience, including one year of the specified administrative or supervisory experience; or a high school diploma or equivalent plus four years of such experience, including one year of the specified administrative or supervisory experience; or equivalent education and/or experience, with the required one year of administrative or supervisory experience.
• Education above the high school level may substitute for general clerical/administrative experience at 30 college semester credits for six months of experience, up to a maximum of three years; it cannot substitute for the required year of administrative or supervisory experience.

Responsibilities

• Process employee transactions in the New York City Automated Personnel System (NYCAPS), including new hires, title and status changes, separations, leaves, and returns.
• Verify the accuracy of dates in Family and Medical Leave Act (FMLA) and Special Leave of Absence Coverage (SLOAC) actions.
• Review, update, and audit electronic and digital files for records management.
• Review differentials related to education, certification, and assignment, and work with Payroll on service-related differentials.
• Answer requests received through the agency service desk.
• Track and maintain spreadsheets to support efficient workflow.
• Coordinate and process special projects and initiatives as needed for management.
• Respond to inquiries from HR liaisons, employees, and/or their families.
• Initiate NYCAPS TRAC tickets to correct issues with employee records and transactions.

Benefits

• Potential eligibility for federal or state student loan forgiveness and repayment assistance programs.
• Premium-free health insurance plan, described as saving employees over $10,000 annually based on a 2024 assessment.
• Additional health, fitness, and financial benefits may be available based on the position's associated union or benefit fund.
• Public-sector defined-benefit pension plan.
• Tax-deferred savings program.
• Worksite Wellness Program.
• Depending on the position, the possibility of working from home up to two days during the week.
• Job security compared with private-sector employment.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level