Personnel Coord Bookkeeper

Albertsons Companies•Snoqualmie, WA

7d•$19 - $29•Hybrid

About The Position

This role is responsible for a variety of financial and administrative duties, including daily reconciliation, accounting, and cash balancing. It also involves monitoring cashier accountability, resolving shrink issues, and assisting with billing and invoices. The position maintains the sales book and reports sales information. Additionally, it handles miscellaneous administrative tasks such as ordering supplies and managing mail. A significant part of the role involves personnel functions, including reviewing applications, conducting interviews, managing the hiring process, administering pre-employment procedures, and coordinating new hire onboarding and training. The role also serves as a liaison for Human Resources, Payroll, and Benefits departments, administering payroll and benefits, and managing personnel issues. Coordination of leave paperwork, maintenance of associate HR records, and ensuring compliance with various regulations like HIPAA and state laws for minor associates are key responsibilities. The position may also coordinate safety activities and service award programs. The role requires strong organizational, problem-solving, communication, and leadership skills, with a focus on maintaining a professional demeanor and adhering to company policies and confidentiality requirements. The work environment is generally a temperature-controlled office, with occasional travel required. This is a safety-sensitive position.

Requirements

Must sit for long periods of time, move, bend, stoop, kneel, twist and turn frequently.
Ability to reach, lift and maneuver items of varying dimensions and sizes up to approximately 20 lbs.
Manual dexterity and good eye-hand coordination are necessary.
Strictly adheres to confidentiality requirements.
Appropriately prioritizes workload.
Thorough knowledge of cash balancing, cash handling, company policies, benefits, scheduling tools, payroll processing procedures, hiring, training and new associate orientation is required.
Must work efficiently through organizational and problem-solving skills.
Requires knowledge of one and two step math calculations (i.e., addition, subtraction, and percent calculations) and basic computer skills.
Operates calculator, telephone, computer software and electronic equipment to order products, performs cash balance, plans and performs personnel functions.
Must possess good written and verbal communication skills and leadership skills.
Demonstrating an understanding of Company Core Values as reflected in personal and professional conduct.
Must be friendly, courteous, sensitive and maintain professional demeanor in dealing with customers, co-workers and vendors.
Must concentrate and deal with interruptions well, work independently, and take initiative.
Good attendance is required.
Must comply with appropriate grooming and dress code standards.
Mental alertness is necessary to ensure safe and accurate completion of work activities.
Must utilize cleaning supplies.

Nice To Haves

May be required to work nights, weekends and holidays.
Scheduled hours will vary.
Occasional travel, including overnight travel, may be required.

Responsibilities

Completing daily reconciliation, accounting, and cash balancing functions.
Monitoring cashier accountability and researching/reporting problems and shortages.
Partnering with Loss Prevention and front-end management to resolve cash and shrink issues.
Assisting the Store Director with billing and invoices.
Maintaining the sales book and reporting daily/weekly sales information.
Performing miscellaneous administrative duties such as ordering money orders, bus passes, lottery, gift cards, postage, and change.
Reporting attendance problems to the Store Director and appropriate department manager.
Reviewing internal and external applications, conducting screening interviews, and coordinating department manager interviews.
Administering the job posting program and managing pre-employment drug testing and tax credit processes.
Completing the new hire process, coordinating training, and conducting orientation.
Coordinating and maintaining all aspects of the hiring process, including computer-assisted applications.
Attending outside recruitment activities, such as job fairs.
Maintaining in-store recruiting materials, applications, and policy sign-off forms.
Retaining records related to the interview and hiring process.
Ordering and assigning uniforms, nametags, and miscellaneous store supplies.
Handling outgoing/incoming mail, e-mail, and maintaining miscellaneous office files.
Updating break room information/communication boards.
Serving as a liaison between the Human Resources, Payroll, and Benefits Departments.
Handling payroll and benefits administration issues.
Working with Store Director and Human Resources representatives in handling personnel issues.
Reviewing associate time records for compliance with Company policies.
Submitting and processing payroll on a timely basis.
Maintaining all Time and Attendance reports, Time and Attendance Correction Forms, schedules, and personnel records.
Coordinating, inputting, and tracking leave paperwork including disability, military, General Leave, Worker’s Compensation, Family Medical Leave Act and other leaves of absence.
Processing appropriate paperwork for return from leave situations, processing reinstatements, termination forms, etc.
Maintaining Associate HR Records securely and keeping medical files separate from associate personnel files.
Ensuring that current personnel files are complete and up to date.
Submitting appropriate personnel status and address changes and termination paperwork.
Ensuring compliance with records retention policy requirements.
Ensuring that minor associates provide appropriate work certificates and are scheduled in compliance with state laws.
Ensuring compliance with HIPAA and confidentiality requirements.
Coordinating all safety-related activities, including monthly safety meetings.
Coordinating service award programs.
Answering and responding to incoming calls appropriately.
Supporting front end operations.
Ensuring proper cleanliness and neat appearance of the office area.
Performing all job duties with honesty and integrity, in compliance with Company policies and procedures.