Personnel Associate (409171)

Phoenix Union High School District 210•Phoenix, AZ

12d•Onsite

About The Position

The Personnel Associate performs a variety of clerical and human resource functions in support of the Talent Division and District staff. This role involves operating general office equipment, processing employee-related documentation, and managing confidential personnel records. The position also requires responding to employee inquiries, managing calendars, coordinating meetings, and creating correspondence. Additionally, the Personnel Associate handles budget-related tasks, manages inventory and supplies, processes requisitions, and assists with accounts payable and payroll. The role supports the relationship between the Phoenix Union High School District and the public through courteous and professional interactions, maintaining absolute confidentiality, and adhering to Governing Board Policies.

Requirements

High School diploma or GED equivalent
Two years of clerical or administrative support experience
Equivalent combination of education, training, and experience
Skill in understanding, explaining, and applying relevant rules, regulations, policies, and procedures.
Skill in researching and compiling data for reports, presentations, and technical documents.
Ability to follow verbal and written instructions and procedures.
Ability to type and enter data with speed and accuracy.
Ability to communicate effectively both verbally and in writing.
Ability to provide excellent customer experiences, including but not limited to interacting tactfully and courteously with the public.
Commitment to create and sustain a thriving learning and working environment for students and staff.
Ability to establish and maintain effective working relationships.
Ability to use initiative within organizational policies, procedures and guidelines.

Responsibilities

Performs a variety of clerical and human resources duties related to Talent Division.
Operates general office equipment (e.g., computer, copier).
Processes employee leave of absences, background checks, and screening interviews and requisitions for ADA accommodations.
Assists department with general human resources functions.
Responds to inquiries from and provides information to District employees regarding Talent policies, procedures and programs.
Manages calendars, makes appointments, schedules and coordinates interviews and a variety of meetings and events.
Maintains accurate, highly confidential personnel records and filing systems.
Updates confidential District employee personnel files and other specialized records related to Talent functions.
Maintains high levels of confidentiality.
Greets visitors in a professional and friendly manner, answers telephones and transfers calls, as deemed appropriate; assists staff, students, parents and the community.
Creates correspondence, writes and responds to emails, processes data entry, types letters, memorandums, reports and other documents.
Completes and submits district forms.
Reviews and edits materials for accuracy, completeness, and conformance to District policies and procedures.
Assists in budget preparation; maintains budget and prepares budget variance reports throughout the year.
Maintains and purchases inventory and supplies.
Handles processing of requisitions, purchasing, accounts payable and payroll.
Prepares for and attends committee, staff, and other meetings; takes notes; prepares and distributes minutes and meeting materials.
Supports the relationship between the Phoenix Union High School District and the public by demonstrating courteous and professional behavior when interacting with students, parents, visitors, and school staff; maintains absolute confidentiality of work-related issues, client records, and school information; follows Governing Board Policies; performs all other related duties as required or assigned.