Personnel Assistant II

Akima, LLC•Fort Bliss, TX

1d•Onsite

About The Position

The Personnel Assistant II provides administrative and technical support to the Human Resources team at a U.S. Army contractor site. This role supports day-to-day HR operations, including personnel record management, onboarding, timekeeping, benefits administration, and compliance with contract, company, and U.S. Army requirements. The Personnel Assistant II ensures timely and accurate processing of HR documentation while maintaining confidentiality and adherence to DoD and contractor personnel policies.

Requirements

High school diploma or equivalent preferred; Associate’s or bachelor’s in human resources, Business Administration, or related field will receive preference.
2–4 years of HR, administrative, or personnel support experience (military contractor or Army site preferred).
Familiarity with DoD or Army HR processes highly desirable.
HR administrative practices, personnel recordkeeping, and compliance requirements.
Basic understanding of labor regulations (FLSA, EEO, FMLA, and applicable FAR/DFARS clauses).
Experience with HRIS or timekeeping systems (Deltek, Kronos, Costpoint, or similar) preferred.
Strong organizational and data entry skills with attention to detail.
Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
Ability to maintain confidentiality of sensitive personnel information.
Strong communication and customer service skills for supporting employees and leadership.
Must have a Real ID.
Must be able to travel if/when needed within the US.
Must have a valid driver's license.

Nice To Haves

Associate’s or bachelor’s in human resources, Business Administration, or related field will receive preference.
military contractor or Army site preferred.
Familiarity with DoD or Army HR processes highly desirable.
Experience with HRIS or timekeeping systems (Deltek, Kronos, Costpoint, or similar) preferred.

Responsibilities

Maintain accurate and up-to-date employee personnel files in accordance with company policy, Army contract requirements, and regulatory standards.
Assist in preparing HR forms, reports, and personnel action requests (PARs).
Support tracking of employee assignments, rotations, leave, and contract-mandated requirements.
Assist in processing new hire documentation, background checks, and in-processing requirements.
Coordinate with site security, IT, and supervisors to ensure smooth onboarding.
Support out-processing and final clearance of departing employees, including property return and exit documentation.
Maintain accurate time and attendance records in compliance with Defense Contract Audit Agency (DCAA) requirements.
Process leave requests, overtime authorizations, and shift adjustments.
Support supervisors and employees in resolving timekeeping discrepancies.
Provide employees with information on company policies, benefits, and HR procedures.
Assist HR Manager with enrollment, updates, and tracking of employee benefits programs.
Respond to routine employee inquiries and escalate complex issues to HR management.
Ensure HR documentation complies with U.S. Army contract requirements, FAR/DFARS labor clauses, and Equal Employment Opportunity (EEO) guidelines.
Support audits, inspections, and government reporting requirements.
Assist in maintaining personnel accountability records for Army contract reporting.
Prepare correspondence, reports, and presentations for HR management.
Schedule meetings, coordinate training sessions, and assist with HR communications.
Provide support to site leadership for workforce-related tasks as required.