Personal Assistant

Bill Alexander Ford Lincoln • Illinois City, IL

4d • Remote

About The Position

We are seeking a highly organized, proactive, and discreet Personal Assistant to provide comprehensive administrative and personal support to senior leadership. In this role, you will manage schedules, coordinate activities, and handle a wide range of tasks to ensure efficiency and productivity. This is a fully remote position requiring strong communication skills, attention to detail, and the ability to manage multiple priorities with professionalism.

Requirements

• 2–5+ years of experience as a Personal Assistant, Executive Assistant, or similar role
• Excellent organizational and time-management skills
• Strong written and verbal communication abilities
• High level of discretion, professionalism, and integrity
• Proficiency in Microsoft Office Suite and Google Workspace
• Ability to multitask and prioritize effectively in a fast-paced environment
• Self-motivated with the ability to work independently in a remote setting

Nice To Haves

• Experience supporting senior executives or leadership teams
• Familiarity with project management tools (e.g., Asana, Trello)
• Basic knowledge of bookkeeping or expense tracking
• Experience coordinating international travel or managing complex schedules

Responsibilities

• Manage calendars, appointments, and scheduling for executives
• Coordinate meetings, travel arrangements, and itineraries
• Handle correspondence, including emails, calls, and messages with professionalism
• Organize and maintain files, records, and confidential documents
• Assist with personal errands, administrative tasks, and special projects
• Prepare reports, presentations, and briefing materials
• Track tasks, deadlines, and follow-ups to ensure timely execution
• Liaise with internal teams, clients, and external stakeholders on behalf of the executive
• Maintain strict confidentiality and exercise sound judgment in all matters

Benefits

• Remote-first environment: Work from anywhere with flexibility
• Supportive culture: Be part of a professional and collaborative team
• Growth opportunities: Access to learning and development resources
• Flexible schedule: Focus on productivity and outcomes
• Meaningful role: Play a key part in supporting executive operations
• Performance-based incentives and bonuses
• Flexible work schedule (20–40 hours per week)
• Paid training and onboarding support
• Access to professional development tools and resources
• Remote workstation support and equipment provision
• Visa sponsorship available, subject to eligibility

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed