C-Suite Personal Assistant

Othram • The Woodlands, TX

5d • Onsite

About The Position

Othram is seeking a Personal Assistant to support C-suite leaders by managing administrative, logistical, and personal responsibilities. This hands-on role requires substantial daily local driving and ownership of routine and unexpected requests. This salaried position requires a full-time commitment, typically Monday through Friday, 8 a.m. to 5 p.m., with occasional early mornings, evenings, or weekends based on executives’ needs.

Requirements

• Prior experience supporting senior executives, entrepreneurs, or other high-demand individuals.
• A valid driver’s license, impeccable driving record, and reliable transportation.
• Ability to pass a background check.
• Strong organizational skills, attention to detail, and reliable follow-through.
• Sound judgment, initiative, and resourcefulness to anticipate needs, persist through unfamiliar or time-sensitive requests, and determine when executive involvement is needed.
• Excellent written and verbal communication skills and professionalism with individuals at all levels.
• Ability to manage multiple, changing priorities in a fast-paced environment with accuracy and composure.

Responsibilities

• Manage calendars, appointments, meetings, reservations, and professional or personal events.
• Drive daily throughout the local area to complete errands, purchases, deliveries, returns, and other time-sensitive tasks.
• Arrange flights, lodging, ground transportation, and itineraries, including last-minute changes.
• Anticipate needs, deadlines, scheduling conflicts, and logistical challenges; track commitments and follow-up through completion.
• Prioritize requests, escalate urgent matters, and resolve routine matters independently when appropriate.
• Coordinate with employees, vendors, service providers, schools, and external contacts on behalf of the executives.
• Maintain organized records, receipts, contacts, and other important documentation.
• Support special projects and tasks beyond traditional administrative duties.
• Streamline routines and improve organization to reduce demands on executive time.
• Protect confidential company, family, and personal information with the highest level of discretion.

Benefits

• Competitive salary and benefits package
• Flexible, unlimited PTO
• Opportunities for professional growth within a mission-focused organization
• Work in a collaborative and innovative environment at the forefront of science and technology

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed