Personal Assistant in Ophthalmology

TLC Laser Eye Centres • Calgary, AB

1d • Hybrid

About The Position

Working for Vision Group is to help improve people's eyesight. It is having the feeling of a mission accomplished and a job well done. It is seeing happiness in the eyes of patients and realizing that you have changed the way they see life. All of this can be achieved while having the opportunity to build a stable and rewarding career that meets your full potential. Join our team, where our Great Place to Work® certification represents our commitment to creating a supportive and inclusive culture for every member of our organization.

Requirements

• Proven experience as an Executive or Personal Assistant, preferably supporting senior-level executives.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to handle multiple tasks with a high level of accuracy and efficiency.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• High level of discretion and professionalism when handling sensitive information.
• Strong problem-solving skills and the ability to work independently.
• Available to occasionally work outside of standard business hours when necessary.

Nice To Haves

• Experience in a medical environment, in ophthalmology, as an Ophthalmic Technician, or in Optometry.

Responsibilities

• Provide high-level administrative support to the executive, including managing schedules, emails, and correspondence.
• Coordinate meetings, appointments, and travel arrangements (domestic and international).
• Handle personal tasks such as event planning, and personal errands.
• Prepare reports, presentations, and documents as needed.
• Serve as a liaison between the executive and internal/external stakeholders.
• Manage special projects and ensure deadlines are met.
• Conduct research and compile data for decision-making purposes.
• Maintain organization of files, records, and confidential documents.
• Assist in financial management, including expense tracking and budget coordination.

Benefits

• Opportunity to work closely with a high-level executive and gain valuable experience.
• Permanent full-time position (approx. 25hrs to 32hrs/week, 3-4 days p/week)
• Employee assistance program.
• Group RRSP with an employer contribution.
• Free LASIK surgery.
• 3 weeks of vacation.
• 3 sick days.
• 1 floater day.
• 1 wellness day.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed