Personal Assistant #2031

Elite Domo•Campbell River, BC

64d•Onsite

About The Position

We are seeking a professional, mature, intuitive and organized Personal Assistant to support a high-net-worth private household with a dynamic, travel-intensive lifestyle. This versatile role is based in Campbell River, British Columbia, and involves everything from coordinating day-to-day tasks to organizing travel and leisure pursuits to providing options for improving tasks of daily life. The ideal candidate is adaptable, personable, with strong communication skills who thrives in a fast-paced environment, can pivot quickly when things change, shows initiative and can ‘read the room.’ This person will bring poise, an exceptional level of personal standards and professionalism, and seasoned judgment. This role is best suited to an experienced, emotionally intelligent professional who has a natural ability to anticipate needs and exceed expectations with minimal direction. It is a highly versatile role where the Personal Assistant will work closely with this household, overseeing everything from travel and scheduling to urgent day-to-day tasks. You’ll be trusted to make quick decisions, solve complex problems, and keep their activities running effectively.

Requirements

5+ years in high-profile C-suite support, luxury hospitality, or experience as a personal concierge with high net-worth individuals.
Passport ready; able to travel locally or internationally on short notice and reachable as needed.
Have stellar judgment, sound discretion, and a drive for service excellence.
Possess a Quality Assurance Mindset – naturally detail-oriented with high standards for service and presentation.
Valid, clean Canadian driver’s licence; be comfortable driving everything from pickups to prestige vehicles.
Exceptional Communication Skills – be able to communicate clearly, tactfully and professionally both written and verbal, with the ability to interact diplomatically with high-level individuals and service providers.
Discretion & Integrity – trustworthy with confidential information and committed to protecting privacy.
Emotional Intelligence – strong ability to read people, non-verbal cues and moods, adapt tone, and respond intuitively in high-pressure or sensitive situations.
Attention to Detail & Quality Assurance – committed to excellence in every aspect of service, ensuring the highest of standards.
Proactive & Resourceful – anticipates needs, solve problems independently, and navigates challenges calmly and effectively.
Tech-Savvy & Organized – proficient with scheduling tools, mobile devices, and communication platforms.
Mature & Grounded – ideally with significant life or professional experience, capable of bringing calm and clarity to high-pressure situations.
Advanced level of proficiency with MS Office Suite and MS Project.

Responsibilities

Manage a dynamic calendar often accommodating multiple time-zones.
Coordinate with various internal teams to create extraordinary itineraries and experiences for the Chairman and his guests.
Source and book events or activities as requested.
Ensure properties are prepared and appropriately provisioned before arrival. Coordinate with household staff, various teams, and service vendors to ensure environments are flawless upon arrival.
Act as the single point of contact and accountability when “something happens”: be able to reschedule or redirect for missed flights, coordinate for medical mishaps, help source or retrieve lost luggage. Be able to resolve issues quickly and quietly.
Handle communications, reservations, gifts, errands, and bespoke requests as needed.
Track expenses, reconcile receipts, and source cost-saving alternatives without compromising quality.
Liaise with internal executives, administrative support, family, friends, service partners, and other teams as needed.
Maintain strict confidentiality and privacy.
Ensure quality assurance across all experiences, applying attention to detail and a proactive mindset.
Maintain readiness to travel or pivot plans as needed.