Personal Assistant

Maven Recruiting Group•San Francisco, CA

1d•Hybrid

About The Position

This is a highly unique opportunity to serve as the Director of Personal Affairs to a prominent technology executive, overseeing the complex and ever-evolving priorities that exist outside of their professional world. This role goes well beyond traditional personal assistance. We’re looking for someone who can become an intricate and highly trusted part of the executive’s personal infrastructure, bringing structure to dynamic personal matters, managing competing priorities, and ensuring decisions turn into action. You’ll have tremendous visibility into the executive’s personal life and will be trusted to navigate sensitive situations with maturity, discretion, and exceptional judgment.

Requirements

Significant experience providing high-level personal support to a Founder, CEO, high-profile executive, UHNW individual, or similarly complex principal.
Experience operating beyond traditional Personal Assistant responsibilities, with the ability to independently own projects, decisions, and complex personal matters.
Exceptional judgment and discretion with a demonstrated ability to navigate highly confidential and sensitive situations.
A thoughtful, service-oriented, and low-ego approach with a genuine appreciation for making the small details matter.
Highly resourceful with the ability to solve unusual or ambiguous problems without requiring a roadmap.
Flexibility to operate within the realities of supporting a high-profile individual whose personal needs may not always follow a traditional schedule.

Responsibilities

Serve as a trusted support helping oversee and streamline a wide range of complex personal priorities.
Act as a central point of coordination across the executive’s personal life, ensuring priorities, commitments, and ongoing matters remain organized and moving forward.
Manage highly dynamic personal projects from initial idea through execution, bringing together the appropriate resources along the way.
Navigate sensitive and nuanced personal matters with exceptional discretion, emotional intelligence, and sound judgment.
Maintain visibility across multiple priorities at once, identifying what requires the executive’s attention versus what can be handled independently.
Coordinate closely with household staff, Personal Assistants, vendors, advisors, service providers, and other trusted partners.
Oversee complex personal travel, special events, family logistics, appointments, reservations, and evolving lifestyle needs.
Conduct research, gather information, evaluate options, and provide thoughtful recommendations to help the executive make informed personal decisions.
Create systems and processes that bring greater organization and efficiency to the executive’s personal life.
Manage special projects that may span lifestyle, properties, travel, gifting, events, household operations, and other personal priorities.
Track important decisions, deadlines, follow-ups, and longer-term initiatives to ensure consistent execution.
Remain flexible and responsive as priorities evolve, understanding that support at this level may occasionally extend beyond traditional business hours.