Personal Assistant

Maven Recruiting Group•San Francisco, CA

8d•Hybrid

About The Position

We’re looking for an exceptionally thoughtful Personal Assistant to support a highly accomplished technology executive with the day-to-day details that make life run seamlessly. This executive values kindness, authenticity, and a grounded approach, and is looking for someone who brings that same energy to their work. This is not a role for someone motivated by proximity to status. It’s for a low-ego, service-minded professional who genuinely enjoys taking care of the details, making someone’s life easier, and finding thoughtful ways to make the little things matter.

Requirements

Previous experience supporting a busy executive, entrepreneur, private individual, or UHNW principal in a Personal Assistant capacity.
Exceptional organization and follow-through with an instinct for keeping both immediate needs and future priorities on track.
Resourceful and creative when solving personal or logistical challenges.
Strong research skills and the ability to quickly find excellent options, recommendations, and solutions.
Warm, approachable, and emotionally intelligent with excellent interpersonal skills.
Flexible and adaptable, understanding that personal support doesn’t always fit neatly within traditional business hours.

Responsibilities

Provide dedicated personal support to a busy technology executive, helping create greater ease and organization across their personal life.
Manage personal calendars, appointments, reservations, commitments, and day-to-day scheduling.
Coordinate personal travel, including flights, accommodations, transportation, itineraries, reservations, and special requests.
Handle errands, purchases, returns, gifting, deliveries, and other personal requests with efficiency and care.
Coordinate appointments and proactively ensure important personal commitments are scheduled and handled.
Manage relationships and scheduling with household vendors, service providers, contractors, and other personal contacts.
Research and thoughtfully recommend restaurants, travel options, services, gifts, experiences, and other personal needs.
Anticipate upcoming needs and take initiative without requiring constant direction or follow-up.
Maintain personal preferences, important dates, and recurring responsibilities so the executive doesn’t have to keep track of every detail.
Help streamline personal systems and routines, identifying opportunities to make everyday life easier and more efficient.
Handle special occasions and thoughtful details, from gifting and reservations to personal celebrations and family-related logistics.