Bilingual Personal Assistant to the CEO
About The Position
Mangone Law Firm, LLC is a New Jersey-based immigration law firm dedicated to helping new Americans obtain legal status in the U.S. since 2012. We represent immigrants nationwide and are committed to excellence in customer service. We are looking for a motivated, passionate, and hard-working individual to become our new Personal Assistant to the CEO. This is a fully on-site position at our office in Morris Plains, New Jersey. The ideal candidate will act as the CEO's right hand, managing both professional high-level operations and essential personal logistics. You must be a skilled professional with exceptional organizational abilities, capable of handling sensitive information with absolute discretion in a fast-paced legal environment.
Requirements
- At least 1-2 years of experience as an Executive or Personal Assistant, preferably in a legal or corporate environment.
- Native or professional fluency in English and Spanish is mandatory for translation and communication tasks.
- This is a 100% on-site role in Morris Plains, NJ; candidates must also be available for occasional travel as needed.
- High command of Microsoft Office Suite, Google Workspace, and project management tools (e.g., Asana, Slack).
- A high level of professionalism and the ability to handle confidential information with integrity.
Responsibilities
- Manage and coordinate the CEO’s calendar, ensuring efficient scheduling of meetings, appointments, and court dates.
- Act as the primary point of contact between the CEO and internal/external stakeholders, including clients and partners.
- Draft, proofread, and translate emails, reports, and legal documents in both English and Spanish.
- Manage the CEO’s personal tasks, including coordinating errands, medical appointments, household services, and personal reservations.
- Arrange complex travel itineraries (professional and personal), including flights, accommodations, and logistics.
- Follow up on pending tasks and deadlines to ensure the CEO is always prepared and informed.
Benefits
- Health, dental, and life insurance plans.
- 401(k) with employer matching, and a pension plan.
- Paid time off, holidays, and sick leave.
- Tuition reimbursement.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
