Personal Assistant to Founder
About The Position
Looking for a PA to support the founder across several companies and personal matters. Including: Business: Inbox triage, drafting replies, flagging urgent matters Diary and scheduling across several companies and time zones Drafting, formatting and proofreading documents, letters and reports Maintaining organised digital filing Liaison with accountants, suppliers, landlords, banks and other third parties Collecting and filing invoices and receipts, chasing payments, preparing expense summaries Sourcing and shortlisting service providers (accountants, lawyers, agents), including preliminary calls, Research on suppliers, pricing and options, returning with recommendations Personal: Personal diary and appointments Travel arrangements: flights, hotels, transfers, itineraries, visas Household administration: utilities, subscriptions, renewals, contractors Sourcing and ordering items, arranging deliveries and returns Tracking key dates, renewals and deadlines
Requirements
- Fluency in English, with exceptional verbal and written communication skills
- Organisation as a reflex
- Technical fluency
- Judgement and initiative
- Meaningful overlap with [GMT business hours] and a reliable response time within it.
Nice To Haves
- Fluency with AI tools, particularly Claude, in real workflows.
- A commercial background — accounting, finance, marketing, operations.
- Fluency in another language, particularly Mandarin.
Responsibilities
- Inbox triage, drafting replies, flagging urgent matters
- Diary and scheduling across several companies and time zones
- Drafting, formatting and proofreading documents, letters and reports
- Maintaining organised digital filing
- Liaison with accountants, suppliers, landlords, banks and other third parties
- Collecting and filing invoices and receipts, chasing payments, preparing expense summaries
- Sourcing and shortlisting service providers (accountants, lawyers, agents), including preliminary calls
- Research on suppliers, pricing and options, returning with recommendations
- Personal diary and appointments
- Travel arrangements: flights, hotels, transfers, itineraries, visas
- Household administration: utilities, subscriptions, renewals, contractors
- Sourcing and ordering items, arranging deliveries and returns
- Tracking key dates, renewals and deadlines
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
