Personal Assistant to CEO

Brothers International • Rochester, NY

1d • $20 - $25 • Hybrid

About The Position

The Personal Assistant to the CEO manages daily household operations, errands, scheduling, and logistics to help the CEO streamline both professional and personal obligations. Key responsibilities may include childcare support, home organization, vendor management, travel planning, and administrative tasks. This hybrid role demands high discretion, flexibility, and strong organizational skills.

Requirements

• 5+ years of experience supporting C-suite executives or high-net-worth individuals.
• Experience coordinating complex multi-city or international travel with last-minute changes
• Experience managing household staff, vendors, and personal family scheduling
• Experience managing an onslaught of requests and triaging appropriately.
• Bachelor’s degree in business administration, communications, English, public relations, or psychology
• Expert written and verbal communication skills.
• Exceptional technology and calendar management skills, including Microsoft 365 and project management tools
• Ability to independently manage shifting priorities, dynamic schedules, and complex logistical tasks.
• Strong regard for confidentiality, and ability to sensitively and discreetly handle financial, legal, and/or personal family information.
• Exceptional intuition and ability to anticipate and resolve issues before they arise.
• Strong interpersonal skills to liaise with vendors, teachers, and household staff.
• A "get it done" mindset, including flexible availability for early mornings, late evenings, weekends, and occasional travel
• A valid driver's license and a clean driving record are required, as primary duties include transporting family members, running time-sensitive errands, and managing vehicle maintenance.

Responsibilities

• Scheduling and Calendar Management: Manage a unified calendar that integrates professional commitments with family priorities such as school, children’s activities, appointments, and family vacations.
• Child and Family Support: Manages school pick-ups/drop-offs, and planning/transporting children to activities or appointments. Plans and prepares simple meals or lunches for the family.
• Personal Assistance: Responsible for grocery and/or personal shopping, coordinating automotive service, answering calls/emails, and booking personal or work-related travel.
• Household Support: Handles household bills, organizing, doing laundry, and light cleaning. Acts as the point of contact for household staff (nannies, housekeepers, contractors) to ensure the home runs like a well-oiled machine.
• Pet Care: Responsible for feeding, walking, and scheduling vet visits for pets.
• C-Suite Support: May be requested to draft memos, manage an inbox, and help prepare the CEO for a high-volume meeting schedule.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level