Executive Assistant to CEO

Berry Law Firm • Omaha, NE

4d

About The Position

Berry Law is seeking a highly organized and proactive Executive Assistant to work directly with the Chief Executive Officer, playing a critical role in advancing strategic initiatives, optimizing executive effectiveness, and helping move the organization forward through strong operational support and coordination

Position Overview
The Executive Assistant to the CEO provides high-level administrative, operational, and strategic support to the Chief Executive Officer of a growing law firm. This role goes beyond traditional executive assistance and includes direct support for the CEO’s work as a public speaker and podcast host. The ideal candidate is highly organized, technologically savvy, proactive, and capable of managing complex priorities with discretion, professionalism, and sound judgment in a fast-paced, high-visibility environment.

Requirements

• Bachelor’s degree required; MBA or experience as an Aide-De-Camp preferred
• PMP (Project Management Professional) certification preferred
• Experience as an executive, law firm administrator, paralegal or executive assistant preferred
• Exceptional organizational, time-management, and multitasking skills
• High digital literacy, with the ability to quickly learn and leverage new tools, platforms, and systems
• Experience managing and maintaining a CRM, including data integrity and reporting
• Strong written and verbal communication skills
• High level of professionalism, discretion, and judgment
• Proficiency with Microsoft Office, Google Workspace, calendar management tools, virtual meeting platforms, and collaboration software
• Proactive, resourceful, and solutions-oriented
• Comfortable working with a high-visibility executive and shifting priorities
• Calm under pressure with exceptional attention to detail
• Collaborative, service-minded, and highly dependable

Nice To Haves

• Experience supporting public-facing executives, speakers, or content creators is a strong plus

Responsibilities

• Provide comprehensive support to the CEO, managing day-to-day administrative and operational needs
• Manage, monitor, and prioritize all CEO email communications, ensuring timely responses, appropriate delegation, and follow-up aligned with the CEO’s priorities
• Manage a complex and dynamic calendar, including firm leadership meetings, legal-industry commitments, speaking engagements, travel, and media appearances
• Serve as the primary gatekeeper for the CEO, screening and prioritizing requests and communications
• Prepare agendas, briefing materials, presentations, and follow-up action items for meetings and initiatives
• Coordinate domestic and occasional international travel, including itineraries, logistics, and expense tracking
• Handle confidential, sensitive, and privileged information with the highest level of discretion
• Support internal firm initiatives, leadership projects, and strategic priorities as assigned
• Coordinate logistics for speaking engagements, conferences, and events, including travel, contracts, deadlines, AV requirements, and materials
• Track speaking opportunities, submissions, confirmations, and post-event follow-up
• Prepare and organize speaker packets, media kits, outlines, slides, and supporting materials in coordination with internal teams or external partners
• Manage contracts, invoices, and timelines related to speaking engagements
• Coordinate podcast recording schedules, guest bookings, and production timelines
• Manage guest outreach, confirmations, releases, and follow-up communications
• Assist with episode planning, content organization, and show notes
• Coordinate with editors, producers, and marketing teams to ensure timely production and release
• Act as a liaison between the CEO and firm leadership, staff, clients, vendors, and external partners
• Draft, edit, and manage professional correspondence and communications
• Maintain and manage CRM systems, ensuring data accuracy, organization, reporting, and workflow support
• Track deadlines, deliverables, and commitments to ensure accountability and timely completion
• Support project management efforts across executive, media, and firm initiatives
• Ensure all CEO projects cross the finish line on time by implementing the 10-80-10 rule for project management

Benefits

• Recognized by Inc. Magazine's 5000 fastest-growing companies for six consecutive years, Law Firm 500 for five years in a row, Inc.'s 2023 Best in Business for Veteran Support, Department of Labor Hire Vets award, and the Secretary of Defense Pro-Patria award.
• 2023 Military Times Best for Vets: Employers List
• Comprehensive health insurance (medical, dental, vision)
• 401(k) retirement plan with employer matching
• Generous paid time off (PTO) and paid holidays
• Opportunity for professional growth and expanded responsibility within a mission-driven organization

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level