Personal Assistant to CEO

GeBBS Healthcare Solutions, Inc.•East Haven, CT

17d•$60,000

About The Position

GeBBS Healthcare Solutions (GeBBS) is seeking a highly organized, polished, and proactive Executive Assistant to support the CEO. The ideal candidate will demonstrate exceptional attention to detail, discretion, strong communication skills, and the ability to manage complex priorities in a fast-paced environment. We are seeking a highly organized, polished, and proactive Executive Assistant to support the CEO. The ideal candidate will demonstrate exceptional attention to detail, discretion, strong communication skills, and the ability to manage complex priorities in a fast-paced environment.

Requirements

Proven experience as an Executive Assistant or in a similar senior administrative role.
Strong organizational and prioritization skills with the ability to manage multiple stakeholders.
Excellent written and verbal communication skills.
High level of professionalism, discretion, and integrity.
Advanced proficiency in MS Office (Outlook, Excel, PowerPoint, Word).
Experience working with senior leadership in a corporate environment.

Nice To Haves

Ability to work independently with minimal supervision.
Strong problem-solving and decision-making capabilities.
Experience supporting global or multi-entity organizations.
Comfort working in a fast-paced, high-accountability environment.

Responsibilities

Manage complex calendars for the CEO which include internal and external meetings.
Prioritize scheduling requests and resolve conflicts proactively.
Prepare meeting agendas, briefing materials, and presentations.
Attend meetings when required and capture minutes and action items.
Act as a primary point of contact between CEO and internal/external stakeholders.
Coordinate communication across leadership, teams, clients, and partners.
Draft professional correspondence, emails, and executive communications.
Handle highly confidential information with discretion and integrity.
Maintain organized documentation and records.
Support compliance with internal policies and procedures.
Manage end-to-end coordination across internal teams, vendors, clients, and business partners.
Support cross-functional initiatives and executive priorities.
Facilitate interactions with international and domestic stakeholders.
Coordinate domestic and international travel arrangements.
Manage itineraries, visas, accommodations, and expense documentation.
Support guest and delegation management, including executive visits and meetings.