Personal Assistant to CEO

DaBella • Austin, TX

1d

About The Position

Are you proactive, driven to be accurate and an amiable communicator? Once you have identified your area(s) of expertise, do you excel in the knowledge of those subjects? Would those that know you well say that you tend to be more book smart than street smart, and that you can become relentless in the pursuit of factual information? Is your communication style reasonably social and full of data? Do you hate being wrong, and tend to err on the side of caution to avoid failure? We are looking for a highly organized, proactive, and discreet individual to manage both the personal and household affairs of our CEO. This is a critical and multifaceted role that requires exceptional judgment, a keen sense of urgency, and the ability to anticipate the needs of a busy executive. The Personal Assistant will serve as the right-hand support for the CEO’s life outside of work, ensuring efficiency, confidentiality, and balance. About DaBella: A Remodeling company based in 26 states. Our dynamic and fast-paced environment fosters creativity and collaboration, and we are looking for a key individual to support our visionary leader.

Requirements

• Proven experience (2+ years) as an Executive Assistant supporting a busy executive
• Proven experience (2+ years) as a Personal Assistant supporting a C-level executive, preferably a CEO.
• Exceptional written and verbal communication skills.
• Expert-level proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other productivity tools.
• Strong organizational and time-management skills with meticulous attention to detail.
• Ability to work independently, anticipate needs, and take initiative without explicit direction.
• High level of professionalism, integrity, and the ability to handle sensitive information with discretion.
• Problem-solver with a positive, can-do attitude and the ability to thrive under pressure in a fast-paced environment.
• Flexible and adaptable, with a willingness to work occasional non-traditional hours.
• A resourceful and proactive approach to tackling challenges.
• Must be able to travel with the CEO
• Valid Driver’s license and clean motor vehicle report
• Must be willing to travel (15%)

Nice To Haves

• Experience in a startup, technology, or high-growth environment.
• Bachelor's degree
• Experience managing Airbnb properties

Responsibilities

• Personal Scheduling: Manage the CEO's personal calendar, appointments, and social engagements with discretion.
• Personal Errands: Handle a variety of personal tasks, which may include making reservations, coordinating household services, managing personal appointments, and assisting with family-related logistics.
• Travel Coordination: Arrange personal travel and logistics for the CEO and their family. Must be prepared to plan trips, book private flights, and find ways to help with his personal life outside of work.
• Event Planning: Coordinate and organize personal events and social gatherings as needed.
• Confidentiality & Discretion: Handle all personal information and matters with the utmost discretion and confidentiality.
• Communication Hub: Serve as the primary point of contact for the CEO, screening and prioritizing incoming emails, phone calls, and correspondence on the personal side. Be the main point of contact for personal vendors.
• Project Management: Assist with special projects and events
• Expense & Budget Management: Submit and track expense reports, reconcile credit card statements, track confidential documents, pay utilities, and assist with budget tracking for the CEO's personal expenses
• Administrative Operations: Maintain an organized system for digital and physical files. Handle a wide range of administrative tasks to ensure the smooth operation of the CEO's home for him and his family. Manage the home and maintain upkeep while the family is away or traveling.
• Maintaining all vehicles’ service and cleanings

Benefits

• Competitive salary and a performance-based bonus based on the CEO’s discretion
• Comprehensive benefits package (health, dental, vision, HSA).
• Company-Sponsored Life Insurance & Supplemental Life Insurance
• Long-term & short-term disability
• Accident protection
• Employee assistance program - access to counseling services and other tools to improve work/family/life balance
• Pet Insurance for your furry family member
• 401k plan
• Additional Insurance Programs including: UHC Rewards Rally Health One Pass Select (gym membership subscription)
• 80 hours of Paid time off annually with incremental increases based on tenure
• 6 paid holidays during a calendar year effective day one of employment
• VPTO (Volunteer paid time off) offers year-round incentives to give back to your local community
• Personal/Professional Development - we provide books, courses, and opportunities to attend leadership conferences
• The opportunity to work closely with a dynamic and influential leader.
• A collaborative and supportive work environment

What This Job Offers

• Job Type: Full-time
• Career Level: Executive