Permitting Specialist & Office Administrator

Clayton•Worthington, OH

29d

About The Position

Arbor Homes is seeking a highly organized and detail-oriented Construction Coordinator & Office Administrator to support our Operations Team, including Construction and Purchasing. This role is responsible for coordinating permitting activities, managing office operations, supporting employee engagement initiatives, and ensuring administrative processes run smoothly. This position is ideal for someone who thrives in a fast-paced environment and enjoys balancing multiple responsibilities while making a positive impact across the organization.

Requirements

Strong organizational and time management skills.
Excellent attention to detail and accuracy.
Ability to manage multiple projects and deadlines simultaneously.
Strong written and verbal communication skills.
Ability to work independently and collaboratively in a team environment.
Customer service mindset with a professional and positive attitude.
Proficiency in Microsoft Office Suite and the ability to learn new software systems.
Ability to maintain confidentiality and exercise sound judgment.

Nice To Haves

Experience in construction coordination, permitting, office administration, or a related field preferred.
Knowledge of residential construction processes and municipal permitting requirements preferred.

Responsibilities

Coordinate all permitting activities to ensure timely approval and issuance of permits.
Prepare, review, and submit permit applications and supporting documentation.
Coordinate and manage permit-related documents including plot plans, blueprints, truss packages, energy certificates, and additional municipal requirements.
Develop and maintain positive working relationships with municipalities and permitting agencies.
Monitor permit status and communicate updates to internal stakeholders.
Prepare construction start packages and support front-end scheduling processes.
Maintain accurate records and project information within company systems.
Track and process permit fees, utility invoices, and related payments.
Manage daily office operations and maintain office supplies, equipment, and vendor relationships.
Support mail distribution, filing, records management, and administrative documentation.
Coordinate meetings, calendars, office communications, and general office activities.
Assist with employee engagement events, company celebrations, volunteer opportunities, and culture initiatives.
Coordinate event logistics including scheduling, vendors, catering, attendee communication, and setup.
Support onboarding activities and workspace preparation for new team members.
Provide administrative support to division leadership and operations teams.
Assist with reporting, special projects, and process improvement initiatives.
Maintain confidentiality of company, customer, and employee information.
Contribute to team success by supporting departmental goals and collaborating across functions.
Perform additional duties and responsibilities as assigned.