Permitting & Expediting Administrator
About The Position
Our continued growth and success has created the need for an Permitting and Expediting Administrator working on our operations team in our Bohemia, NY Office. This role is essential for managing all aspects of filing, permitting, and expediting plan and permit submittals with Authorities Having Jurisdiction (AHJs), as well as handling violation remedies and compliance correspondence. We're looking for someone with strong knowledge of fire alarm, sprinkler, suppression, and special hazard systems, to act as a liaison between our Special Services teams internally and regulatory agencies to ensure timely approvals and regulatory alignment.
Requirements
- 3+ years of experience in permitting, compliance, or regulatory coordination within the construction or trades.
- Strong knowledge of permitting processes’ codes and local fire safety regulations.
- Excellent writing skills for formal correspondence and compliance documentation.
Nice To Haves
- Experience working with AHJs across multiple jurisdictions a plus.
- Prior experience with fire alarm, sprinkler, suppression, and special hazard systems (preferred).
- Familiarity with construction documentation and plan review processes (preferred).
Responsibilities
- Prepare, submit, and track all fire protection permit applications.
- Maintain organized records of submittals, approvals, and revisions.
- Ensure documentation meets all applicable fire codes and standards.
- Follow up with AHJs to accelerate review and approval timelines.
- Coordinate with internal teams to gather required documentation and respond to AHJ comments.
- Resolve permitting delays and escalate issues when necessary.
- Draft and submit violation remedy letters and compliance documentation to AHJs.
- Collaborate with field and design teams to address cited issues and ensure corrective actions are implemented.
- Maintain a log of violations, resolutions, and correspondence for audit and reporting purposes.
- Interpret NFPA codes and local fire safety regulations for fire alarm, sprinkler, suppression, and special hazard systems.
- Advise internal teams on jurisdictional requirements and compliance strategies.
- Monitor changes in fire protection regulations and update internal processes accordingly.
- Serve as the primary point of contact for AHJs regarding fire protection permits and compliance.
- Communicate status updates to project managers and team leaders.
- Build and maintain strong relationships with regulatory agencies.
Benefits
- Competitive Salary
- Compensation commensurate with your experience, with the opportunity to earn performance-based bonuses tied to your personal effectiveness and contributions to the team.
- Comprehensive medical, dental, and vision coverage through Blue Cross
- Participation in our Fidelity 401(k) plan with a company match
- Company-paid life insurance policy of $50,000
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
