Permitting Specialist I

Adcon•Fort Collins, CO

1d•Onsite

About The Position

The Permitting Specialist is responsible for conducting site assessments and managing the research, preparation, and submission of permits, licenses, and related documentation for sign system projects. This role ensures compliance with all applicable municipal, county, and landlord regulations while coordinating with internal teams, vendors, and stakeholders to secure necessary approvals prior to project execution.

Requirements

Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
Strong research, analytical, and problem-solving skills
Ability to read and interpret technical documents, plans, and regulations
Effective multitasking and time management skills
Prolonged periods of sitting and working on a computer
Occasional standing, walking, bending, reaching, and handling materials
Ability to communicate effectively and maintain visual focus (close and distance vision)

Nice To Haves

Experience in permitting, zoning, or the sign/construction industry
Familiarity with municipal codes, zoning laws, and permitting processes
Experience working with ERP or project management systems

Responsibilities

Conduct comprehensive site due diligence, including research of zoning regulations, municipal codes, permitting processes, and associated fees
Identify applicable jurisdictions, overlay districts, and property ownership details
Review landlord and developer criteria, tenant requirements, and approval processes
Analyze construction documents to verify compliance with sign regulations, including size, placement, setbacks, and design specifications
Prepare detailed Site Assessment Reports (SARs) including regulations, application forms, site plans, maps, and fee summaries
Distribute SARs to internal teams, clients, landlords, architects, and other stakeholders
Coordinate with installation vendors and provide necessary documentation for permit acquisition
Collaborate with third-party engineering firms when required to meet municipal standards
Prepare and submit permit applications and supporting documentation; track and follow up to ensure timely approvals
Communication with sales team/project management team and clients regarding permitting and code related aspects of projects
Reviewing all signage SAR’s and crosscheck with national accounts to ensure timelines and all SAR requests are accounted for.
Attend K.O. off meeting when required
Attend variance hearings via zoom/in person when ADCON required presence is needed
Managing permitting specialty projects assigned by Sales Manager and/or Account Manager as needed example: window wraps for national rollouts
Address requests from PM department for additional information or requirements such as ALTA surveys for installations
Process purchase orders related to permitting through the company ERP system
Maintain accurate project records and documentation throughout the permitting lifecycle
Maintain a safe, organized, and professional work environment
Support team objectives and contribute to overall business success
Adhere to all company policies, procedures, and safety standards