Permit Coordinator

Mavensoft Technologies.•Wilsonville, OR

6d•Onsite

About The Position

This role requires expertise in a variety of work processes through a combination of job-related training and considerable on-the-job experience. The Permit Coordinator typically acts as a lead, coordinating the work of others, but is not a supervisor. They work autonomously within established procedures and practices and may assign permitting tasks to other team members. This position analyzes permitting requirements for complex jobs, determines necessary permits, and coordinates the permitting process to ensure timing meets business objectives. The role involves collaborating with others to schedule work, monitoring the permitting process, and troubleshooting issues. Additionally, the Permit Coordinator creates and sends notifications to meet regulatory requirements, identifies the impact of planned outages on customers, performs quality control on customer lists for outages, and notifies other departments of potential risks. The role also includes creating, updating, and monitoring design work orders, resolving or escalating potential issues, designing new processes, developing and maintaining documented processes, and implementing process improvements. The Permit Coordinator serves as a subject matter expert to other employees and may provide training, coaching, and feedback.

Requirements

High school diploma or equivalent
Extremely detail oriented, organized and focused
Clear communicator, great grammar (email, phone calls, etc.)
Must be comfortable with technology - this is fully a computer role, and on average will use between 10-15 different applications throughout the day to be successful the WO creation task.
Intermediate knowledge of the electrical distribution system
Advanced knowledge of the systems used in the department
Intermediate knowledge of distribution construction processes and procedures
Working skills in interpreting design sketches
Advanced knowledge of permitting laws and regulations as they relate to utility operations
Basic knowledge of right of way
Working skills in process improvement
Intermediate skills in customer focus
Intermediate skills in prioritization and organization
Intermediate skills in communication
Consistent use of relevant principles to solve practical problems and to deal with a variety of concrete variables in situations where only limited standardization exists.

Nice To Haves

Critical thinker - present opportunities for process improvements
Fast learner and fast processor - seeker of additional tasks/responsibilities
Dependable - a lot of work to process, attendance is crucial for us to stay on top of workload
3-5 or more years in related field.

Responsibilities

Analyzes permitting requirements for complex jobs.
Determines permitting required and coordinates permitting process, ensuring timing meets business objectives.
Collaborates with others to schedule work to ensure permits are complete.
Monitors permitting process and troubleshoots and resolves issues.
Creates and sends notifications to meet regulatory requirements.
Identifies impact of planned outages on customers.
Performs quality control on list of customers for outages and notify other departments of potential risks.
Creates, updates and monitors design work orders in accordance with established procedures.
Resolves or escalates potential issues.
Designs new processes.
Develops and maintains documented processes and implements process improvements.
Serves as a subject matter expert to other employees.
May provide training, coaching and feedback.
May assign permitting tasks to other team members.