Permit Coordinator

Bellows Plumbing, Heating, Cooling & Electrical•Novato, CA

1d•Hybrid

About The Position

As a Permit Coordinator at Bellows, you’ll manage the permitting process for projects across the North Bay. You’ll work closely with internal teams and city and county agencies to ensure permits are submitted accurately and on time, while proactively identifying requirements and resolving issues to keep projects on schedule. This is a great fit for someone who is organized, detail oriented, and enjoys working in a fast paced environment where communication and follow through are critical.

Requirements

Experience in permit coordination or administrative project support preferred
Working knowledge of Google Workspace
Strong aptitude for learning and using business software
Strong organizational skills and attention to detail
Ability to manage multiple projects and deadlines
Strong communication skills and professional attitude

Nice To Haves

Customer service experience preferred
General understanding of construction, HVAC, or plumbing industry preferred

Responsibilities

Submit permits to city and county agencies in a timely and accurate manner
Monitor all upcoming and in progress projects to ensure permit timelines are met
Communicate with city and county offices to track status and resolve issues
Work closely with internal teams to gather required documentation
Use internal systems, reports, and dashboards to manage workflow and pipeline
Identify potential roadblocks and proactively work toward solutions
Maintain accurate records in a paperless environment using business software
Communicate clearly and professionally via phone and email