Permit Coordinator

Groundworks•Plainville, MA

2d•Onsite

About The Position

The Centralized Permit Coordinator is responsible for coordinating and executing permitting activities for residential and commercial projects throughout the project lifecycle. This role ensures permits, inspections, revisions, approvals, and closeout documentation are processed accurately and timely while maintaining compliance with municipal and regulatory requirements. The Centralized Permit Coordinator serves as a key liaison between municipalities, engineers, customers, branches, and internal teams to support project progression from permit acquisition through final permit closure.

Requirements

Strong organizational and time-management skills with exceptional attention to detail.
Excellent communication, customer service, and problem-solving abilities.
Ability to manage multiple priorities in a fast-paced environment.
Proficiency with Microsoft Office Suite and internal tracking systems.

Nice To Haves

Experience with permitting, municipal processes, inspections, construction administration, or related functions preferred.
Knowledge of municipal requirements, permitting regulations, and compliance standards preferred.

Responsibilities

Prepare, submit, track, and maintain permit applications and supporting documentation.
Coordinate permit approvals, revisions, inspections, and permit closeout activities.
Work with municipalities, inspectors, engineers, utility providers, homeowners, and internal teams to obtain required approvals and information.
Resolve permit blockers, kickbacks, failed inspections, and escalations to keep projects progressing.
Schedule and coordinate inspections as required throughout the permitting process.
Maintain accurate permit records, tracking logs, compliance documentation, and status updates.
Communicate permit status, requirements, and updates to branches, customers, municipalities, and internal stakeholders.
Ensure compliance with all jurisdictional, permitting, and regulatory requirements.
Identify aging or at-risk permits and proactively drive resolution.
Coordinate permit revisions, engineering updates, certifications, and other documentation required to support project completion.
Support the closure of building and trade permits, including coordination with third-party inspectors, engineers, and municipalities as needed.
Assist with process improvement initiatives to increase permitting efficiency and reduce cycle times.
It is an essential function of this position to regularly and reliably report to work each day.
Perform other duties as assigned.