Permit Clerk

City of Chattanooga•Chattanooga, TN

3d•$18 - $22•Onsite

About The Position

Incumbents in this classification are responsible for evaluating, issuing, processing, and maintaining all electrical, gas, plumbing, and mechanical (HVAC) permits. They are also responsible for the evaluation, verification of credentials, issuance, renewal, and maintenance of electrical, mechanical, gas, and plumbing licenses of varying skill and credential levels. This is a stand-alone position within the Public Works Department.

Requirements

Associates Degree
One year of directly related experience
Notary Public
Knowledge of modern office etiquette
Knowledge of modern office equipment
Knowledge of basic mathematical concepts
Knowledge of modern office procedures
Skills in office professionalism
Skills in using a computer and related software applications
Skills in keyboarding
Skills in performing basic mathematical calculations
Skills in preparing routine reports
Skills in operating modern office equipment
Skills in oral and written communication
Skills in communication and interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to effectively exchange or convey information and to receive work direction.

Responsibilities

Receives, reviews, and processes a variety of applications for permitting and licensing.
Performs administrative activities in support of departmental operations, including responding to requests for information, explaining processes, taking phone calls, assisting citizens with IT guidance, supplying contact information for inspectors, accepting paper plans and payments, assessing and processing permits and licensing, and coordinating application reviews with internal departments.
Schedules pre-submittal meetings.
Assesses licensure and skill according to City of Chattanooga local ordinances and State of TN statutes to process permitting and licensing billings.
Evaluates and verifies contractor licenses according to state guidelines and local ordinances.
Enters and maintains information related to permitting, inspection, construction plans, and licensing activities in applicable databases, including licensed contractor information.
Prepares bank deposits, compiles financial reports and spreadsheets, reconciles applicable accounts, creates receivable transactions, and maintains related files.
Coordinates with CDOT to assess street cut and utility street cut permits.
Prepares and processes a variety of correspondence in support of departmental operations and activities.
Prepares and submits advertisements or notices for publication in the newspaper in accordance with applicable laws, codes, and ordinances.
Coordinates activities associated with applicable public and/or staff meetings, including preparing agendas, memorandums, and other related documents; notifying individuals and groups of meeting dates and schedules; coordinating and preparing meeting rooms; transcribing and disseminating meeting minutes; preparing and updating meeting calendars.
Must meet regular attendance requirements.
Must be able to maintain good interpersonal relationships with staff, co-workers, managers and citizens.
Must accomplish the essential functions of the job, with or without reasonable accommodations, in a timely manner.
Performs other duties as assigned.