Perioperative SCM Operations Coordinator

UPMC • Pittsburgh, PA

9d • Onsite

About The Position

UPMC is seeking a Perioperative SCM Operations Coordinator to support St. Margaret Operating Room. The role supports assigned operating rooms and procedural areas by ensuring inventory is obtained accurately and on time. It requires frequent interaction with hospital clinical staff to maintain service levels and efficient task management in a sterile, fast-paced, high-demand environment.

The coordinator monitors and controls inventory, including consignment products and walk-in inventory from vendor representatives; maintains appropriate par levels; receives and orders supplies and equipment; and ensures products are stored, labeled, and tracked appropriately. The position also monitors expiration dates, conducts cycle counts, investigates inventory variances, verifies incoming shipments, and helps reduce excess inventory, waste, and costs.

The schedule is Monday through Friday, 6:00 a.m. to 2:00 p.m. The position requires a high school diploma or equivalent and one year of related work experience. Previous inventory control experience and strong organizational and communication skills are required. Experience managing medical product inventories is preferred. Act 34 clearance is required.

Requirements

• High school diploma or equivalent.
• One year of related work experience.
• Previous inventory control experience.
• Strong organizational skills.
• Strong communication skills.
• Act 34 clearance.

Nice To Haves

• Experience managing medical product inventories.
• Experience with Microsoft Access.

Responsibilities

• Monitor and control walk-in inventory from vendor representatives.
• Monitor consignment levels and work with vendor representatives to maintain product availability for the surgical case load while minimizing UPMC-owned product.
• Develop and evaluate par levels, adjusting them as needed to support service levels while avoiding overstock.
• Redistribute slow-moving or unneeded items to other UPMC facilities to reduce waste and spending.
• Receive high-dollar products into the inventory management system.
• Identify items to be ordered as warehouse stock or non-stock, establish items in par locations, assign appropriate storage requirements, and label products for identification and traceability.
• Monitor product expiration dates and document findings monthly; redistribute slow-moving products to other facilities as appropriate.
• Store items in designated locations and maintain neat, clean, properly labeled supply areas.
• Perform cycle counts and root cause analysis to resolve inventory variances.
• Respond quickly to emergent physician and clinical requests, including product concerns and material issues.
• Identify opportunities for service improvements, cost reductions, and product standardization.
• Examine incoming supply shipments to verify shipment accuracy and quality against purchase order quantities and product types.
• Monitor and adjust inventory levels to mitigate excess inventory and ensure end users have supplies needed for surgical cases.
• Monitor and control inbound freight and courier costs in coordination with UPMC Freight and the on-site Materials Manager.
• Order high-dollar surgical supplies and equipment.
• Use basic Excel functionality; Access is preferred.

Benefits

• Competitive pay.
• Tuition reimbursement.
• Opportunities to grow in your career at UPMC.
• UPMC reports that its benefits are 20% higher in value than those of other healthcare providers in its market.
• Award-winning workplace recognized by Diversity MBA.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED