People Operations Coordinator

Haymarket Media•New York, NY

1d•Hybrid

About The Position

The People Operations Coordinator is an entry-level position supporting all aspects of Haymarket’s People Operations Team. The role provides hands-on experience in HR administration, onboarding, recruiting coordination, employee support, and related activities. It reports to the Head of People and is based in Haymarket’s New York, NY office on a hybrid schedule, with three days in the office depending on business needs.

Requirements

Bachelor’s degree in a related field.
1–2 years of experience in a People Operations or HR function.
Proficiency with a variety of computer software applications, especially Google Docs, Microsoft Suite, and Adobe Suite.
Strong interpersonal skills to handle sensitive and confidential situations and documentation.
High attention to detail when working with large volumes of data and ability to execute with minimal errors.
Curiosity, collaboration, and resourcefulness.
Ability to think critically and solve problems.
Excellent verbal and written communication skills.

Nice To Haves

Knowledge of an HRIS system; experience with ADP Workforce Now is a plus.

Responsibilities

Enter and maintain data in HRIS, business travel, and purchase order/travel and expense systems for onboarding, offboarding, and status changes.
Maintain employee personnel files in the HRIS.
Respond to employee questions about standard policies, time off, benefits, and related topics.
Monitor the shared HR inbox and direct messages to the appropriate contacts.
Support the Talent Acquisition Manager with interview calendar management, internship program coordination, and recruiting communications.
Provide written and verbal employment verifications.
Create and execute onboarding schedules and experiences for new hires.
Prepare reports, including new-hire, turnover, benefits, EEOC, monthly Guardian census, and EEO-1 reports.
Manage employee onboarding and termination processes and coordinate with IT regarding employee access and equipment.
Audit weekly timesheets for full-time non-exempt employees in Business World.
Track weekly timesheets and approvals for interns and part-time employees.
Update and maintain HR and benefits process and tracking worksheets.
Track wellness program expenses and submit expense reports to Cigna for reimbursement.
Coordinate logistics, calendar management, and communications for Wellness and Learning and Development programs.
Manage Condeco desk bookings and run daily attendance reports.
Assist the People Ops Manager with employee engagement programs and initiatives.
Perform other projects and administrative responsibilities as assigned.