People & Office Coordinator – Toronto

Sokin • Toronto, ON

2d • CA$50,000 - CA$60,000 • Hybrid

About The Position

We’re looking for a proactive and organised People & Office Coordinator to support our growing People & Office functions across North America. Reporting to the HR Partner, North America, you will be based in our Toronto HQ. You’ll play a key role in delivering a seamless employee experience — providing administrative, operational, and coordination support in office.

About Us
Sokin is a next-generation B2B financial services provider, enabling businesses to make and receive global payments with greater speed, lower cost, and total transparency. Our mission is simple: we’re unifying the best of business banking.
We deliver services across:
Global payments and receivables
Foreign Exchange (FX)
Treasury management
Finance reconciliations
We are rapidly expanding, with established presence in EMEA, APAC, and North America. Backed by a strong global infrastructure and industry-leading partners, we are redefining how businesses move money worldwide.
Our clients span industries from sports and entertainment to logistics and travel, and our community is growing rapidly. As we continue to expand, we’re building a team of exceptional people who share our ambition to transform the future of global payments.

Requirements

• 2-3 years' experience in an Office Administrator, Office Manager or Workplace Operations role
• Proven ability to run office operations end-to-end, in a fast paced environment
• Excellent organizational and multitasking skills with a strong attention to detail and a high standard of accuracy
• Organised and proactive, with strong prioritisation and communication skills
• Team-oriented and approachable, with a passion for people and process excellence
• Willingness to develop professionally and grow within the People Team

Nice To Haves

• 1-2 years' experience in an HR Administrator or HR Coordinator role (preferred, but not required)
• Working knowledge of HR processes, documentation, and systems (preferred, but not required)

Responsibilities

• Oversee the smooth, safe, and efficient running of the Toronto office, ensuring it's well-maintained, compliant with regulatory requirements, and remains audit-ready
• Manage relationships with building management, landlords and vendors
• Oversee office access, security, maintenance, and supplies
• Manage and coordinate facilities-related projects (moves, fit-outs, improvements, etc.)
• Manage approvals, budget, payment and stock for office and kitchen services, supplies, and maintenance
• Manage office communications and notices, keeping the team informed of updates and activities
• Support C-Suite visitors and global team members when visiting Toronto
• Liaise with Finance on purchase orders, invoices, and expenses relating to the office
• Lead and maintain all health and safety procedures, including first aid, risk assessments and fire safety
• Create a welcoming, inclusive and safe office environment that reflects Sokin's culture and values
• Be a friendly, trusted point of contact for People and Office related queries, escalating where needed
• Plan and deliver internal events in Toronto, including monthly socials, seasonal parties, onboarding sessions, and leadership visits
• Liaise with regional office managers and teams to support the coordination of global events, such as regional offsites, town halls, and cross-office gatherings, in partnership with the People team and Marketing (Brand) team
• Own event logistics end-to-end: venues, catering, suppliers, and day-of execution
• Help deliver consistent communication across the region, reinforcing our culture and values
• Support the onboarding and offboarding lifecycle for employees, ensuring a high-touch, professional experience
• Act as the central lead between People Ops, Hiring Managers, and IT to ensure equipment and induction schedules are delivered flawlessly
• Support and lead on specific People projects as requested by the HR Partner taking initiative on delivery and reporting
• Cross-collaborate and work with the People team across the globe to align on global processes, share best practices, and ensure consistent HR processes and employee experience
• Provide ad-hoc support to the wider People and Talent Acquisition (TA) teams as requested
• Support the regional Office Managers and People Team on social events, office-wide celebrations, and the "look and feel" of the physical workspace

Benefits

• Hybrid working with flexibility (3 days in the office)
• Private healthcare insurance coverage
• 20 days of Annual Leave (PTO)
• Celebration Leave (enjoy your birthday off)
• Work Laptop preference
• A fun, fast paced and collaborative place to work, where you’ll be actively involved in shaping our culture (and yes, we have beanbags and free snacks)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed